Staff Accountant

Brooklyn Waldorf School • Brooklyn, NY

4d

About The Position

Brooklyn Waldorf School seeks a detail-oriented and experienced Staff Accountant to support the School’s daily accounting operations, financial reporting, reconciliations, and audit preparation. Reporting directly to the Head of Finance & Operations, the Staff Accountant maintains accurate financial records, prepares monthly accounting reconciliations, and supports the preparation of financial statements and budget reports. The role works closely with the Accounts Payable/HR Coordinator to ensure transactions are accurately recorded, properly supported, and reconciled. This hands-on position requires strong technical skills, attention to detail, independent work, and collaboration with the Finance & Operations team. The position has no supervisory responsibilities or authority to approve vendor payments.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant experience.
• Minimum of 3–5 years of accounting experience.
• Strong knowledge of general ledger accounting, journal entries, reconciliations, and accrual accounting.
• Experience preparing monthly financial statements and supporting schedules.
• Proficiency in QuickBooks Online and Microsoft Excel or Google Sheets.
• Strong analytical, organizational, and problem-solving skills.
• Ability to independently identify and resolve accounting discrepancies.
• Excellent attention to detail and commitment to accuracy.
• Strong interpersonal skills and ability to work collaboratively with colleagues.

Nice To Haves

• Experience in nonprofit accounting or independent school finance.
• Knowledge of tuition billing systems such as FACTS.
• Experience with financial audits and preparation of audit schedules.
• Familiarity with ADP payroll accounting.
• Understanding of restricted contributions and nonprofit financial reporting.

Responsibilities

• Maintain accurate general ledger records in QuickBooks Online in accordance with GAAP.
• Prepare monthly journal entries, accruals, prepaid expenses, and other accounting adjustments.
• Perform monthly bank, credit card, investment, and balance sheet reconciliations in partnership with the Accounts Payable Coordinator.
• Support monthly and annual closing processes and prepare timely, accurate financial reports.
• Prepare monthly financial statements and supporting schedules for review by the Head of Finance & Operations.
• Investigate accounting discrepancies, recommend corrections, and maintain supporting documentation.
• Partner with the Accounts Payable Coordinator to record and classify expenses and vendor transactions accurately.
• Reconcile accounts payable balances to the general ledger and review AP aging reports.
• Assist in resolving vendor discrepancies, duplicate payments, and accounting issues; coordinate month-end accounting requirements with the AP/HR Coordinator.
• Reconcile tuition billing, payments, financial aid adjustments, and credits between FACTS and QuickBooks Online.
• Prepare monthly accounts receivable aging reports and reconcile outstanding balances.
• Review tuition revenue recognition, deferred revenue, and payment plan activity for accuracy.
• Work with the Registrar, Enrollment team, and Head of Finance & Operations to resolve billing discrepancies.
• Reconcile revenue from after-school programs, facility rentals, donations, grants, and other School activities.
• Reconcile ADP payroll records with QuickBooks Online, including payroll expenses, liabilities, benefits, retirement contributions, and employee deductions.
• Prepare payroll-related journal entries, investigate discrepancies, and coordinate with the AP/HR Coordinator and external HR/payroll provider.
• Prepare financial schedules, reconciliations, and supporting documentation for the annual audit; assist with external auditor requests.
• Support preparation of annual Forms 1099, Form 990 schedules, and insurance audit documentation.
• Maintain accurate records of restricted and unrestricted contributions and related financial activity.
• Prepare monthly budget-to-actual and departmental expense reports, highlighting significant variances.
• Assist with annual budget preparation, cash flow forecasting, and financial analysis.
• Maintain accounting records across QuickBooks Online, FACTS, ADP, Stripe, and other financial systems.
• Identify opportunities to strengthen accounting controls, streamline reconciliations, and improve reporting accuracy.
• Document accounting procedures and maintain organized financial records in School-controlled systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level