Staff Accountant

Arbor Research Collaborative for Health•Ann Arbor, MI

6d•$89,300 - $105,500•Remote

About The Position

The Staff Accountant supports general ledger accounting, month-end close, financial reporting, accounts payable, project accounting, labor cost distribution, revenue recognition under ASC 606, and contract billing in a government contracting or federally funded environment. The role prepares journal entries, reconciliations, analyses, and supporting schedules to help ensure accurate, timely financial information in accordance with GAAP and applicable federal contracting requirements. The Staff Accountant partners with the Accounting Manager, program managers, and other departments to maintain financial controls and meet reporting deadlines. The position oversees accounts payable activities, including processing vendor and subcontractor invoices, validating charges against purchase orders and receiving documentation, reviewing employee expense reports in Unanet, coordinating weekly payment runs, and maintaining vendor records. It also reconciles accounts payable balances, manages accruals, prepares annual Form 1099 filings, and resolves invoice and payment discrepancies. The Staff Accountant supports internal and external audits, including requests from DCAA, DCMA, cognizant federal agencies, and external auditors, and helps ensure compliance with FAR requirements, indirect cost principles, and other federal contracting regulations. The role is remote and requires the employee to be physically located in one of the listed states. It reports to the Accounting Manager, does not supervise others, and involves minimal overnight travel of no more than 5%.

Requirements

Bachelor’s degree in accounting, Finance, or a related field.
Three or more years of general ledger or staff accounting experience, including at least two years with a government contractor or federally funded organization.
Hands-on experience with Unanet, including GL processing and month-end utilities.
Working experience with Unanet timekeeping, expense, project, or financial modules.
Working knowledge of FAR Part 31, DCAA audit requirements, and indirect rate structures.
Strong understanding of GAAP and account reconciliation practices.
Advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
Demonstrated attention to detail and ability to meet close deadlines.
Ability to obtain and maintain any background investigation required by the organization's contracts, if applicable.

Nice To Haves

Familiarity with Uniform Guidance (2 CFR 200) and Single Audit requirements for federal grants.
Experience with CAS-covered contracts and Disclosure Statement requirements.
Experience in a professional services or federal contracting environment.
Experience supporting Incurred Cost Submissions and forward pricing or provisional billing rate proposals.

Responsibilities

Prepare and post GAAP-compliant journal entries, including accruals, prepaid amortization, depreciation, and reclassifications.
Perform monthly balance sheet reconciliations, including cash, accounts receivable, unbilled receivables, accounts payable, accrued liabilities, and fixed assets.
Support month-end, quarter-end, and year-end close within established deadlines.
Prepare support schedules and financial statement analyses, including budget-to-actual and variance reports for overhead and general and administration department owners.
Maintain the chart of accounts and organizational structure in coordination with the Accounting Manager.
Support labor cost distribution, timekeeping compliance, and reconciliations among timekeeping, payroll, and the general ledger.
Assist with project setup, ASC 606 revenue recognition, and billing across cost-reimbursable, time-and-materials, and firm-fixed-price contracts.
Prepare documentation and respond to requests from DCAA, DCMA, cognizant federal agencies, and external auditors, including applicable Single Audit (Uniform Guidance) procedures.
Develop and maintain standard and ad hoc reports for management, program managers, and compliance requirements.
Review, code, and process vendor and subcontractor invoices in Unanet, ensuring accurate project, account, and organization coding.
Perform three-way matching of invoices against purchase orders and receiving documentation and resolve discrepancies with vendors, Procurement, and program staff.
Review subcontractor invoices for consistency with subcontract terms, approved rates, ceilings, and period of performance before payment.
Review and process employee expense reports submitted through Unanet for compliance with organizational policy and the Federal Travel Regulation, as applicable.
Prepare weekly ACH, check, and wire payment runs; maintain vendor master data, including W-9 collection and SAM.gov exclusion verification.
Reconcile the accounts payable subledger to the general ledger monthly, maintain the accounts payable aging, and record period-end accounts payable accruals.
Prepare annual Form 1099 filings and respond to vendor inquiries.