Staff Accountant

Keltec•Hudson, OH

11d•Onsite

About The Position

The Staff Accountant is responsible for accurately and efficiently processing vendor invoices, maintaining vendor accounts, and ensuring payments are completed in accordance with company policies and agreed-upon terms. This position works closely with vendors, purchasing, receiving, and other departments to resolve discrepancies and maintain accurate financial records.

Requirements

Bachelor’s degree in accounting, finance, business, or a related field preferred.
Two or more years of accounts payable or general accounting experience preferred.
Experience with ERP and expense-management systems; Global Shop and Concur experience is preferred.
Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
Understanding of basic accounting principles, general ledger coding, and internal controls.
Strong attention to detail and a high level of accuracy.
Excellent organizational and time-management skills.
Ability to prioritize assignments and meet payment and month-end deadlines.
Strong analytical and problem-solving abilities.
Effective written and verbal communication skills.
Ability to communicate professionally with vendors and employees at all levels.
Ability to handle confidential financial and employee information appropriately.
Comfortable working independently and collaborating with a team in a fast-paced environment.

Nice To Haves

Manufacturing or multi-location company experience is a plus.
Experience with three-way matching and purchase-order-based invoice processing preferred.
Familiarity with sales and use tax and Form 1099 reporting is a plus.
CPA or CMA
Experience in manufacturing or multi-entity environments.
Proficiency with ERP systems; experience with ERP upgrades.

Responsibilities

Review, code, and enter vendor invoices accurately and timely.
Match invoices to purchase orders and receiving documentation.
Identify and resolve price, quantity, approval, and receiving discrepancies.
Route invoices for proper approval according to company policy.
Prepare weekly payment runs, including checks, ACH payments, and wire transfers.
Review vendor statements and reconcile outstanding balances.
Research and respond to vendor inquiries regarding invoices and payment status.
Maintain accurate vendor records, including W-9 forms, payment terms, and banking information.
Verify vendor changes using established fraud-prevention procedures.
Process employee expense reports and corporate credit card transactions.
Monitor accounts payable aging and follow up on overdue or unresolved items.
Assist with month-end close, including AP accruals, account reconciliations, and reporting.
Prepare documentation and provide support for annual audits and other financial reviews.
Assist with annual Form 1099 preparation and reporting.
Maintain organized electronic records in accordance with company retention policies.
Identify opportunities to improve AP processes, controls, and efficiency.
Be cross trained to support other business functions as needed.
Perform other accounting and administrative duties as assigned.