Staff Accountant - Entry Level

ProCare Rx•Gainesville, GA

4d•$0 - $23•Onsite

About The Position

This is an entry-level Staff Accountant position responsible for vendor management and sales & broker commission management. The role requires creating and maintaining accurate vendor records, processing commission payments, and ensuring compliance with company policies and agreements. The position is hourly, non-exempt, and located in Gainesville, GA.

Requirements

Associate or Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
Strong understanding of accounting principles.
Proficiency with accounting/ERP systems and Microsoft Excel.
Strong attention to detail, organization, and ability to prioritize.
Problem-solving mindset with the ability to work both independently and collaboratively.

Responsibilities

Create and maintain accurate vendor master records in the accounting system.
Review vendor setup information for completeness and accuracy, including legal name, address, tax identification information, payment terms, and banking/payment information.
Obtain and maintain required vendor documentation, including W-9s and other applicable forms.
Ensure vendor changes are properly documented and approved in accordance with company procedures.
Identify and resolve duplicate or inaccurate vendor records.
Maintain accurate vendor contact information and payment terms.
Communicate with vendors to obtain missing documentation or resolve account discrepancies.
Assist with monitoring vendor accounts and identifying unusual or inconsistent activity.
Process and maintain sales and broker commission payments in accordance with established agreements, commission schedules, and company policies.
Review commission calculations and supporting documentation for completeness and accuracy.
Reconcile commission reports to applicable contracts, customer records, sales activity, and/or revenue records.
Coordinate with Sales, Account Management, Finance, and other departments to obtain information necessary to calculate and process commissions.
Maintain accurate records of commission agreements, rates, payment terms, and other supporting documentation.
Review commission calculations for changes in rates, customer assignments, eligibility, and other factors that may impact the amount payable.
Prepare commission payments for processing and ensure payments are made timely and accurately.
Respond to questions from sales representatives, brokers, and internal departments regarding commission payments and calculations.
Research and resolve discrepancies or disputes related to sales and broker commissions.
Maintain a schedule of outstanding, accrued, and paid commissions.
Assist with month-end accruals and reconciliations related to sales and broker commissions.
Monitor commission payments for duplicate payments, overpayments, or other unusual activity and escalate discrepancies as appropriate.
Maintain organized and complete documentation to support commission payments and provide documentation for audits when requested.
Assist with periodic reviews of commission arrangements to ensure payments are consistent with applicable agreements.