St. Charles Prep: Staff Accountant

Catholic Diocese of Columbus•Columbus, OH

1d•Onsite

About The Position

The Office of Finance at St. Charles Preparatory School is seeking an accountant to manage financial operations, ensure regulatory compliance, and support strategic planning. This leadership role works closely with the Director of Finance to maintain operational excellence and support the school’s mission. This is a full-time role (40 Hours) performed within the Office of Finance on the campus of St. Charles reporting to the Finance Director.

Requirements

Bachelor’s degree in Accounting
Strong knowledge of GAAP, internal controls, and nonprofit accounting principles
Proficiency in QuickBooks and Microsoft Office
Excellent analytical, organizational, and interpersonal communication skills
Ability to maintain confidentiality and professionalism

Nice To Haves

experience with tuition management systems a plus

Responsibilities

Records/oversees all non-FACTS deposits received (Blackbaud, OneCause, Hometown Ticketing, PowerLunch, Clover, checks, cash, EFTs). Reviews deposits for athletic and non-athletic events prepared by Accounting Clerks for accuracy and works with Finance and Advancement staff to resolve any issues.
Records monthly DragonFly activity by sport for referees, processing fees, and entry fees. Reconciles the DragonFly balance sheet account monthly.
Records all PAF monthly activity.
Reconciles additional miscellaneous cash accounts monthly, including sweeps & 5/3 account.
Records all summer camp deposits, refunds, and transfers, reconciles balances, records revenue by program/sport, and prepares detailed P&L reports for management.
Records monthly cafeteria sales and reduced lunches. Reconciles deferred cafeteria balances to PowerLunch reporting at 12/31 and 6/30. Records in both PowerLunch and QuickBooks the annual amounts given to employees in August and makes adjustments throughout the year for new and terminated employees.
Reconciles non-FACTS accounts receivable accounts and ensures receivables are current; follows up with customers as needed.
Records monthly entries to reclassify postage from school accounts to other departments based on information provided by the Administrative Assistant – Front Office.
Reconciles and records petty cash activity in QuickBooks quarterly.
Reconciles Fixed Assets accounts and reviews activity to ensure proper invoice classification (expense vs. capitalization). Records monthly depreciation.
Reconciles deferred rental income monthly and recognized income. Provides monthly reporting to Events Coordinator to ensure complete and accurate rental income reporting, including service charges from catered events.
Assists with oversight of accounts payable invoices including reviewing Bills to Pay report prior to check runs.
Assists in maintaining cafeteria software (PowerLunch and eFunds), FinalFormssoftware, Hometown Ticketing software, Fingerprinting software, and FACTS PayItForms
Reviews monthly and supplemental benefits invoices from the Diocese and communicates and follows up on any issues or discrepancies.