Staff Accountant

Mariani Premier Group•Indianapolis, IN

About The Position

Outdoor Environments Group is hiring a Staff Accountant to process client invoices, credit cards, and payments accurately and on time, resolve discrepancies, communicate with clients, and develop client relationships. The role works closely with construction, design, and maintenance departments and reports directly to the Accounting Manager. The successful candidate is customer-service driven, self-motivated, detail-oriented, accurate, and organized. The Staff Accountant prepares client invoices and reimbursable expense invoices, maintains collection reports, coordinates billing and job-costing information, and supports reporting, analysis, accounting tasks, special projects, and office-system process improvement. The position also promotes continuous improvement and supports business priorities. Duties and responsibilities may change at any time.

Requirements

At least 3 years of experience producing contract-specific invoices.
Ability to manage multiple projects and work in a fast-paced environment.
Strong writing, communication, and organizational skills.
Ability to collaborate with teams and liaise between departments.
Self-motivation and strong initiative.
Web and computer skills; proficiency in MS Office and NetSuite is desired.
Detail-oriented, highly organized, and responsive to email, Teams, and projects.
Strong work ethic, proactive approach, problem-solving ability, and positive attitude.
Ability to build trust and credibility with clients, team members, and leaders.
Strong relationship-building skills with people at all levels and across functions.
Ability to prioritize workload, handle multiple tasks, meet deadlines, and work independently with a sense of urgency.

Nice To Haves

Associate degree or higher in Communications, Business, Finance, or a related field preferred.
Knowledge of processes in the landscape, construction, or design industry is helpful.
Experience with Aspire LM, ZenDesk, and FormStack is a plus.

Responsibilities

Coordinate with clients, vendors, and Project Managers to obtain accurate contract and billing information.
Maintain timely, accurate, and organized collection reports and communicate with and follow up with clients and vendors to support timely payments.
Work with other departments to receive job-costing details from project managers and crew leaders in time to prepare client invoices.
Review client communications for quality and accuracy before they are sent.
Build and maintain working relationships with employees, including leadership.
Prepare accurate and timely client invoices and reimbursable expense invoices.
Provide accountable, timely billing information and customer service.
Assist with ad-hoc reports and analysis.
Support and lead special projects in support of business priorities.
Promote continuous improvement and support change management.
Assist with other accounting tasks as requested.
Support and lead office-system process improvement efforts involving NetSuite, LMN, MS Office, ZenDesk, FormStack, and Aspire LM.