Staff Accountant
AP MAX INC•Houston, TX
•$75,000 - $95,000
About The Position
Allia Health Group is seeking a detail-oriented and technology-driven Staff Accountant to support the Accounting Manager and Accounts Payable Specialist in managing day-to-day accounting operations across multiple entities within the Allia Health Group portfolio. This role will focus on customer invoicing, accounts payable processing, corporate credit card administration, and month-end accounting support while helping the organization transition from cash-based accounting to a full GAAP accrual accounting environment by January 2027. The Staff Accountant will work extensively within NetSuite, NetSuite Bill Capture, Concur, and JPMorgan Chase Spend Center and will play a key role in improving internal controls, supporting month-end close activities, maintaining audit-ready documentation, and reducing reliance on outsourced accounting services.
Requirements
- Bachelor's degree in Accounting, Finance, or related field
- 1 to 3+ years of accounting, bookkeeping, AP, AR, or staff accounting experience
- Experience working within ERP systems
- Strong Microsoft Excel skills
- Understanding of fundamental accounting principles and financial statements
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
Nice To Haves
- Experience with NetSuite
- Experience with NetSuite Bill Capture
- Experience with Concur Expense Management
- Experience with JPMorgan Spend Center, Bill.com, Ramp or corporate card platforms
- Multi-entity or healthcare industry experience (intercompany entries)
- Experience supporting month-end close processes
- Familiarity with GAAP accrual accounting concepts
Responsibilities
- Create, review, and distribute customer invoices across Allia Health Group portfolio companies
- Manage recurring invoice schedules and automated billing processes
- Monitor weekly invoice runs to ensure completeness and accuracy
- Support enterprise shared services invoicing and intercompany charge allocations
- Track customer collections and coordinate with management regarding outstanding receivables
- Maintain supporting documentation for billed services
- Assist with revenue recognition processes and receivable reconciliations in accordance with GAAP accrual accounting principles
- Support the Accounts Payable Specialist with vendor invoice intake and processing
- Review and validate invoices captured through NetSuite Bill Capture
- Verify coding, departments, classes, locations, and entity assignments prior to posting
- Facilitate vendor setup procedures including W-9 collection, banking validation, and 1099 tracking
- Assist with purchase order matching and payment preparation
- Monitor AP workflow queues to ensure timely processing for payment runs
- Support Tuesday and Thursday payment cycles
- Maintain accounting records and vendor documentation in compliance with company policies
- Review employee expense reports submitted through Concur
- Verify receipts, coding, approvals, and policy compliance
- Assist with reconciliation of expense reimbursement activity
- Support integration between Concur, payroll, and NetSuite
- Follow up with employees regarding missing documentation or policy exceptions
- Administer corporate card transactions through JPMorgan Chase Spend Center
- Monitor receipt compliance and follow up on missing documentation
- Review and code transactions for proper accounting treatment
- Assist cardholders with transaction allocation and expense categorization
- Support monthly credit card reconciliations
- Assist with card issuance, terminations, account maintenance, and policy compliance
- Support fraud prevention efforts and card account management activities
- Prepare account reconciliations and supporting schedules
- Assist with accrual calculations and month-end journal entries
- Support reconciliation of accounts receivable, accounts payable, prepaid expenses, and credit card accounts
- Assist with intercompany reconciliations and allocations
- Support roll forward schedules for receivables, accruals, and other balance sheet accounts
- Maintain complete audit support documentation for all assigned accounts
- Support revenue cutoff and revenue accrual processes
- Assist with accrued expense tracking and reconciliations
- Prepare supporting schedules for deferred revenue and accrued liabilities
- Assist with inventory and cost of goods sold accounting processes as needed
- Support implementation of new accounting policies and procedures
- Participate in process improvement initiatives and accounting automation projects
- Identify opportunities for automation and workflow efficiencies
- Assist with NetSuite optimization and financial system enhancements
- Collaborate with Finance leadership to improve accounting controls and reporting accuracy
- Support documentation and maintenance of Standard Operating Procedures
- Participate in special projects assigned by the Controller, Accounting Manager, or CFO
Benefits
- Full benefits package including medical, vision, dental, 401(k) with company match, PTO, Flex days, holidays, and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
