Temporary Staff Accountant

American Marketing Association•Chicago, IL

1h•$35 - $38•Remote

About The Position

The American Marketing Association (AMA) is seeking a Temporary Staff Accountant to join their fully remote organization. This role is responsible for various accounting duties including reconciliations, vendor payments, tracking corporate card expenses, preparing journal entries, month-end close processes, cash flow forecasting, and supporting external audits. The position requires the candidate to reside in specific US states and will be a maximum of 30 hours per week through mid-September 2026. The AMA is the essential community for marketers, aiming to elevate the profession, deepen knowledge, and make a lasting impact through its publications, events, and certifications.

Requirements

At least 5 years of experience in Accounts Payable processes
At least 1 year of experience in Concur
At least 1 year of experience in Intacct
Advanced Excel skills
Critical thinking: willingness to work outside your normal duties to help solve a problem.
Experience in a remote work environment with a dispersed team
Must live in one of the following states: Alabama, Colorado, District of Columbia, Florida, Georgia, Illinois, Indiana, Louisiana, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Virginia, Washington, or Wisconsin.

Responsibilities

Approve expense reports for processing data into Intacct monthly.
Maintain user database / assign corporate credit cards.
Update/maintain account expense types, ensuring the integrity of the data.
Resolve end-user issues in the expense platform.
Train all new end-users on the expense platform.
Process employee and volunteer expense reports as needed.
Verify vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements for accuracy.
Maintain the user database / assign approvers for vendors.
Review all documents (ex. expense reports, vendor statements, check requests, credit card billing statements, etc.) for proper documentation, account coding, proper signature authorization, and timeliness.
Resolve end-user issues in the vendor payment platform.
Train all new end-users on the vendor payment platform.
Issue/cancel corporate credit cards.
Review purchases to ensure the integrity of data.
Ensure that payments are secured monthly.
Research and resolve all accounting and/or documentation problems and discrepancies.
Interact with suppliers, AMA employees, volunteers, and external auditors for all A/P related inquiries.
Reconcile vendor statements and provide vendor payment and history details upon request.
Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a recurring monthly basis.
Review accounts payable aging and follow up on delinquent invoices and expected credit memos.
File the Illinois Sales Use Tax return.
Meet the month-end close timelines, ensuring all books are closed accurately per schedule.
Assist the Controller with forecasting expenses for cash flow purposes.
Assist the Controller with expense actual vs budget variance analysis.
Support all accounts payable process improvement initiatives.
Actively involved with the external audit.
Maintain complete vendor files with classification of vendor and company information, including TIN, improving the documentation to accurately file 1099s.
Serve as backup for accounts receivable position, including tracking, invoicing, and recording of cash receipts.