Staff Accountant - Accounts Receivable

LocateSmarter•Cedar Falls, IA

1d•Hybrid

About The Position

The Staff Accountant specializing in Accounts Receivable safeguards and processes consumer, debtor, and client payments in accordance with FDCPA, company policy, and client requirements. The role processes and reconciles payments, deposits, refunds, invoices, adjustments, revenue, and receivables across multiple companies, departments, systems, and client platforms. It also assigns general ledger codes, enters transactions, confirms client payment files, remits client funds, and supports Payments Processors. The position is based at CBE Companies’ Cedar Falls, Iowa office. After training, it is described as hybrid, with 3–4 days per week in the office. The role requires adherence to mandatory schedules for time-sensitive responsibilities such as client remittances, invoicing, and cash approvals, as well as maintaining process documentation and completing special projects as assigned.

Requirements

Must be able to obtain government clearance after hire; U.S. citizenship is required by the U.S. government to obtain clearance.
Minimum of two years of experience in payment posting or processing, batch processing and reconciliations, accounts receivable, revenue recognition, billing and payment posting, and general ledger work.
Proficiency with Workday, Excel, banking portals, scanning deposit systems, CRM, and Microsoft Office.
Strong attention to detail and ability to multitask effectively.
Ability to prioritize daily workload and meet management-defined timelines.
Ability to work efficiently and accurately across multiple systems in a fast-paced environment.
Excellent written and verbal communication skills.
Enthusiasm, willingness to learn, drive for excellence, and commitment to continuous improvement.
Must be able to perform the essential job duties; reasonable accommodations will be provided to qualified individuals with disabilities.
Background check and drug testing required.

Nice To Haves

Two-year accounting degree preferred.

Responsibilities

Safeguard, process, and deposit consumer, debtor, and client payments according to company policy and client requirements.
Use dual controls when opening incoming payment mail in a secure room with the Administrative Office Support Specialist.
Locate consumer accounts in multiple databases, verify payment amounts, and apply payments to the appropriate debt.
Create daily physical and electronic bank deposits, including verifying and totaling cash and scanning checks for electronic deposit.
Process client-specific payments and refunds or stop-payment requests within required deadlines and applicable holding periods.
Review paid-agency overpayment refunds and ensure refunds are issued to the proper recipient with required audit documentation.
Guide the Client Relationship Management team on processing or returning recalled, closed, or inactive consumer accounts.
Reconcile and record consumer payments and deposits across bank accounts, collection systems, and the general ledger, including lockbox, card, and daily balancing.
Create and post general ledger journal entries for payment processing activity and reconcile NSF and chargeback banking activity.
Prepare documentation for cash, NSF, and credit-card clearing-account balancing; consolidate refund-payable listings for management approval and submit Positive Pay files as required.
Manage payments that must be returned to sender, keep current on state unclaimed-property reporting and due diligence, and reconcile stale checks monthly.
Process revenue and accounts-receivable general ledger entries and adjustments; perform account analysis and reconciliations and enter nonfinancial data for reporting.
Verify client payment files and remittances; review and submit client invoices through client systems and portals; update payment activity, outstanding receivables, and cash balances; and assist with collections.
Complete client-required quarterly reporting and set up and verify invoicing according to contract terms.
Reconcile daily accounting-system transactions and prepare monthly general ledger work papers for verification and management review.
Assist with annual, client, or internal audits and provide accounting support and special-project assistance.
Process cash-flow transactions for client trust and company operating accounts, approve electronic files and transfers through banking portals, update cash details, investigate discrepancies, and post banking transactions to the general ledger.
Maintain process documentation and annual reviews for accounts-receivable and revenue workstreams; research and interpret data to answer accounting and financial questions.
Provide work coverage and assist Payments Processors with daily tasks in accordance with client requirements.
Adhere to mandatory schedules for critical, time-sensitive responsibilities and engage proactively with the team in alignment with CBE’s Corporate Vision.