Staff Accountant

PCI Pharma Services•Rockford, IL

3d•Onsite

About The Position

At PCI’s largest site in Rockford, Illinois, the Staff Accountant manages agency timekeeping, the Accounts Payable (AP) unvouchered vendor invoice process, and the Received not Vouchered (RNV) aged receipt process. The role also supports the AP team with invoice processing and vendor inquiries and completes month-end indirect expense accruals, income statement reviews, and balance sheet reconciliations. The Staff Accountant works with supervisors and agency representatives on timecards, new hires, paid time off, labor accruals, and invoice discrepancies. The role partners with Finance, Procurement, Receiving, and Operations to resolve invoice and RNV issues, and supports accurate accounting records through reconciliations, journal entries, account reviews, and maintenance of supporting files and systems. The position also contributes to root-cause investigations and continuous improvement, follows PCI rules and internal controls, and may require overtime and/or weekend work. Other duties may be assigned by the Controller.

Requirements

Knowledge of and adherence to company rules, internal controls, policies, and procedures.

Responsibilities

Work weekly with supervisors to ensure timely timecard approval and submission of hours to the agency.
Process agency new hires in the timekeeping system and track agency workers’ paid time off hours and payments.
Calculate labor accruals and prepare journal entries.
Review agency invoices for accuracy and work with the agency to resolve discrepancies.
Manage the AP system for vendor invoices that cannot be vouchered because of unresolved discrepancies or missing information, including following up on aged items.
Partner with Finance, Procurement, Receiving, and Operations to resolve issues involving pricing, quantity variances, receiving errors, and general ledger coding.
Assist the AP Manager with month-end Received not Vouchered account reconciliation.
Work with Finance and other departments to review aged RNV items and help resolve them.
During peak periods, assist with invoice processing and respond to vendor inquiries promptly and professionally.
Manage the month-end Indirect Expense Accrual process and maintain its account reconciliation.
Collaborate with Finance to review income statement accounts for posting errors or required month-end accruals.
Review transactions for assigned balance sheet accounts, investigate differences, prepare correcting journal entries as needed, and maintain supporting files.
Respond promptly to internal inquiries about assigned accounts and other questions.
Troubleshoot related issues and update general accounting procedures as needed.
Drive root-cause investigations to mitigate recurring or critical issues.
Maintain relevant information in ERP and other supporting systems.
Adhere to PCI rules, internal controls, policies, and procedures.
Actively engage in continuous improvement efforts and programs.
Perform other duties as assigned by the Controller.