Accounting & HR Administrator
About The Position
The Staff Accountant is responsible for supporting the financial operations of a fast-paced disaster restoration and reconstruction company specializing in water, fire, mold, biohazard, and reconstruction services. This role ensures accurate financial reporting, job cost tracking, accounts payable/receivable management, and compliance with company financial procedures. The ideal candidate thrives in a deadline-driven environment, understands project-based accounting, and can work closely with operations, project managers, estimators, and leadership to maintain financial accuracy and operational efficiency.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field required
- 2+ years of accounting experience required
- Construction, restoration, or project-based accounting experience strongly required
- Understanding of job costing, WIP schedules, revenue recognition, and accounts payable/receivable
- Experience with accounting software such as QuickBooks
- Advanced proficiency in Microsoft Excel
- Advanced proficiency in data analysis and reporting
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and accountability
- Experience in the disaster restoration, construction, or insurance repair industry
- Familiarity with insurance claim processes, TPA/program work, restoration workflow systems, and job profitability analysis
- Experience supporting field operations teams
Nice To Haves
- Workcenter or restoration management software experience preferred
Responsibilities
- Maintain accurate general ledger entries and account reconciliations
- Assist with month-end and year-end close processes
- Prepare journal entries and supporting documentation
- Reconcile bank accounts, credit cards, and intercompany transactions
- Support preparation of financial statements and management reports
- Monitor cash flow and assist with forecasting
- Review job costing for mitigation, reconstruction, and abatement projects
- Track project profitability and margin performance
- Verify proper coding of labor, materials, subcontractors, and equipment usage
- Assist with WIP (Work In Progress) reporting and revenue recognition
- Ensure synchronization between operational software and accounting systems
- Support estimate-to-invoice financial accuracy
- Process vendor invoices and subcontractor payments
- Monitor customer receivables and assist with collections efforts
- Verify insurance claim payments and mortgage check processing
- Maintain lien release documentation and vendor compliance files
- Assist with customer billing and invoice reconciliation
- Work closely with Project Managers and Operations Managers regarding job budgets, purchase orders, change orders, vendor costs, and billing discrepancies
- Assist with audit preparation and documentation requests
- Maintain organized digital and physical accounting records
- Support implementation and improvement of accounting processes and controls
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
