Accounting - Staff Accountant

Back of the House, Inc•San Francisco, CA

19h•Onsite

About The Position

The Staff Accountant supports the Finance team, specializing in Fast Casual restaurant operations and Back of the House corporate and development/construction functions. The role handles day-to-day accounting activities across the accounting cycle, including sales and revenue recording, cash and bank reconciliations, journal entries, balance sheet reconciliations, expense management through Concur, Accounts Payable for Fast Casual Restaurants and Back of the House entities, and company-wide permit, license, and lease portfolio administration. This is an exempt position based in the San Francisco office, with periodic visits to local restaurants as needed. The position reports directly to the Controller and is co-managed by the Senior Accounting Manager. The Staff Accountant supports financial close and reporting but does not own the overall balance sheet close or CIP accounting. Management retains approval of accounting judgments, adjustments, and policy decisions.

Responsibilities

Manage Accounts Payable for Fast Casual Restaurants and Back of the House corporate, Restaurant Support Center, and New Restaurant Opening entities, including vendor setup, invoice processing, payment runs, discrepancy resolution, and vendor inquiries.
Reconcile lease billings, payments, and related general ledger balances; maintain lease portfolio information and escalate discrepancies.
Prepare assigned journal entries and bank reconciliations, investigate variances, and support weekly and period-end close.
Reconcile gift card sales, activations, redemptions, refunds, and outstanding liabilities to processor/POS reports and the general ledger; investigate unresolved items and maintain supporting documentation.
Coordinate New Restaurant Opening vendor setup, invoice processing, payments, and approved-budget tracking; support construction-in-progress accounting under the Senior Accounting Manager.
Administer Concur, including user setup and policy compliance; review, reconcile, and process employee expense reports and tie them to the general ledger.
Prepare and maintain company-wide vendor spend reporting, analyze trends and variances, and provide reporting insights to Finance leadership.
Manage and track company permits and licenses, including renewals, filings, documentation, and compliance follow-up with Operations, Development, and external agencies.
Track restaurant cash deposits, reconcile bank and credit card accounts, monitor cash-handling compliance, and follow up on variances.
Reconcile balance sheet accounts including prepaids, deposits, rebates, and accruals; manage rebate income tracking and reporting.
Prepare period-end entries such as prepaids, accruals, inventory adjustments, and reclasses.
Support sales/use tax, property tax, insurance, and external audits; maintain accounting files under company retention policies.
Support AP accruals and reconciliations, vendor credit applications, 1099 preparation and filings, and ad hoc AP and vendor reporting.
Collaborate with restaurant operations, corporate, and development teams.
Maintain a centralized lease register with key terms, rent schedules, amendments, renewal and expiration dates, and critical-date alerts; coordinate with the designated lease portfolio owner.
Validate recurring rent, CAM, and other lease charges against approved agreements and provide timely exception reports and follow-up.