Staff Accountant

Aston Carter•Seattle, WA

1d•Hybrid

About The Position

We are seeking a skilled Staff Accountant to join a non-profit organization in S. Lake Union on a temporary to hire basis. This hybrid role requires on-site work from Tuesday to Thursday after a few weeks of comprehensive training, which will be conducted 100% on-site. The working hours are from 8 a.m. to 4:30 p.m. As a Staff Accountant, you will ensure the accurate and timely preparation and distribution of semi-monthly payroll, manage all aspects of accounts payable, and undertake other assigned accounting duties. Your role will involve ensuring compliance with regulatory standards while supporting accounting and audit functions.

Requirements

4-6 years of experience as a Staff Accountant in a corporate environment.
Proficiency with the MIP accounting system.
Knowledge of payroll administration, processes, and procedures, including regulatory requirements and laws.
Proficiency in Microsoft Excel, Word, and Access.

Nice To Haves

Experience with general ledger, reconciliation, accounting, project accounting, and accounts payable.
Familiarity with non-profit accounting and Abila MIP.
Experience with month-end reporting and managing W9, W8, AP Aging, 1099, and 1042-S forms.

Responsibilities

Process semi-monthly payroll and maintain payroll records and compliance.
Serve as the payroll database administrator and liaise with external payroll services.
Allocate payroll and benefits across multiple funding sources and create journal entries.
Ensure compliance with Federal salary caps.
Reconcile payroll with the accounting system (MIP), including statutory tax filings and deductions.
Generate payroll-related reports for Accounting and HR.
Maintain the payroll calendar and direct deposit setup.
Stay updated on tax laws, wage regulations, and system changes.
Respond to employee payroll inquiries and resolve discrepancies.
Receive, verify, code, and process vendor invoices and employee reimbursements.
Conduct regular check runs and submit positive pay reports to the bank.
Maintain and reconcile A/P aging and general ledger balances.
Ensure vendor records meet W-9/W-8 and 1099/1042-S requirements.
Process credit card and travel reimbursements according to policy.
Reconcile statements, maintain vendor relationships, and resolve discrepancies.
Identify and record use tax liabilities.
Manage AP documentation, including check logs, cash receipts, and filing systems.
Prepare monthly, quarterly, and year-end financial and audit reports.
Document processes and support internal and external audits.
Ensure compliance with internal policies and external regulations.
Make deposits and maintain a cash receipt log.
Monitor and track education benefit usage.