Staff Accountant

VetPowered•San Diego, CA

12d•$75,000 - $90,000•Onsite

About The Position

The Staff Accountant is responsible for maintaining accurate accounting records, supporting timely financial close, and providing reliable financial and operational support for VetPowered and an affiliated property management company. Approximately 85% of the position supports VetPowered and 15% supports the affiliated property management company. The position works closely with the Controller and cross-functional teams to maintain accurate financial records, perform reconciliations, support purchasing and supplier coordination, and ensure accounting documentation is complete, organized, and audit-ready. The ideal candidate is detail-oriented, organized, analytical, and comfortable working independently in a fast-paced manufacturing environment. The position requires strong follow-through, sound judgment, professional communication, and a willingness to support the broader organization when needed. Primary Objective: Maintain the accuracy and integrity of the Company's accounting records while providing reliable financial, purchasing, operational, government-contract, and AS9100D recordkeeping support within the position's area of responsibility.

Requirements

Bachelor's degree in accounting, finance, or a related field preferred. An equivalent combination of education and relevant accounting experience may be considered.
Minimum of three years of accounting experience, including general ledger activity, account reconciliations, journal entries, and month-end close.
Working knowledge of U.S. Generally Accepted Accounting Principles (U.S. GAAP) and standard accounting controls.
Proficiency with Microsoft Word, Excel, and Outlook.
Strong attention to detail and commitment to accounting accuracy.
Strong analytical and problem-solving skills.
Ability to manage multiple priorities and deadlines without sacrificing accuracy or communication.
Ability to identify discrepancies, investigate root causes, and develop practical solutions.
Ability to work independently while remaining responsive to the Controller and broader team.
Collaborative, service-minded approach.
Strong written and verbal communication skills.
Interest in contributing to a mission-driven organization.
Ability to sit and work at a computer for extended periods.
Ability to communicate effectively in person, by telephone, and electronically.
Ability to walk through office, manufacturing, warehouse, and receiving areas.
Ability to occasionally lift and move office or document materials.
Ability to comply with applicable facility safety requirements

Nice To Haves

Experience supporting multiple entities is strongly preferred.
Experience in aerospace, defense, government contracting, manufacturing, or another regulated environment is strongly preferred.
Property management accounting experience is helpful but not required. VetPowered will train a candidate who is willing to learn.
Proficiency with QuickBooks Online and Microsoft Excel preferred.
Experience with JobBOSS or another manufacturing ERP system is a plus.

Responsibilities

Process and maintain accurate accounting transactions, including accounts payable, accounts receivable, expenses, purchasing transactions, and general ledger activity.
Review vendor invoices against purchase orders, receiving records, quotations, and other supporting documentation.
Identify, investigate, and resolve discrepancies between purchase orders, invoices, receipts, and accounting records.
Perform monthly, quarterly, and year-end financial close activities.
Perform account reconciliations and research discrepancies.
Maintain accurate work-in-process (WIP), inventory, and job-costing records.
Assist with customer invoicing and accounts receivable follow-up.
Review employee expense reports and company credit card transactions for accuracy and appropriate supporting documentation.
Maintain accurate vendor and customer records.
Prepare financial reports, schedules, reconciliations, and management reports.
Maintain organized and audit-ready accounting documentation.
Assist with identifying and correcting accounting errors and data-entry discrepancies.
Maintain confidentiality of financial, employee, customer, and Company information.
Maintain accounts payable, accounts receivable, general ledger, property receipts, expenses, vendor activity, and supporting records for the affiliated property management company.
Reconcile bank and credit card accounts and maintain accurate property-level balances and supporting schedules.
Maintain organized accounting support for property vendors, leases, loans, taxes, insurance, and other real estate records.
Prepare property- and entity-level financial reports for the Controller.
Work with property management contacts and vendors to resolve questions and obtain required documentation.
Maintain separate books, bank activity, supporting documentation, and audit trails for each entity.
Record and reconcile intercompany charges, allocations, reimbursements, and balances.
Support timely monthly, quarterly, and year-end close activities for both companies.
Maintain complete and organized reconciliation schedules.
Follow established approval, documentation, confidentiality, and record-retention requirements.
Assist with financial statement preparation, tax schedules, audits, insurance requests, and other compliance reporting.
Provide administrative support for Human Resources functions, including employee records and related documentation.
Assist with management of the Company's vehicle fleet, including recordkeeping, vehicle registrations, insurance renewals, and vehicle issuance and return documentation.
Assist with administration of the Company's commercial insurance and workers' compensation policies, including recordkeeping, renewal preparation, and providing documentation and information for insurance audits.
Serve as a backup to the Service Dispatcher as needed, including communicating with customers, scheduling service jobs, maintaining related records, and assisting with invoicing.
Perform other duties and responsibilities as assigned in support of departmental and Company goals.