Staff Accountant

A.R. Mays Construction • Scottsdale, AZ

6d

About The Position

The Staff Accountant supports the Accounting Department by performing general accounting duties and working closely with the Controller and Senior Accountant. The role supports accurate financial reporting, regulatory compliance, and efficient accounting operations across A.R. Mays Construction and its related entities.

Responsibilities include responding to requests from the Controller and Senior Accountant; assisting with accounting projects and reports; researching sales tax inquiries and preparing multistate sales tax returns; administering W-9 collection and records; supporting accounting for related entities; and assisting with payroll processing and related filings. The Staff Accountant also supports insurance renewals and audits, 1099 preparation and filing, income tax returns and extensions, credit card administration, overhead accounts payable, and executive management expense reports.

Requirements

• 1–2 years of accounting experience.
• Strong interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office.
• A self-motivated professional with a strong work ethic and the ability to work independently.
• Highly organized and detail-oriented, with effective problem-solving ability.
• Ability to manage multiple priorities, meet deadlines, and deliver accurate results.

Nice To Haves

• Construction accounting experience.
• Multi-entity accounting experience.

Responsibilities

• Complete verbal and written requests from the Controller and Senior Accountant accurately and within established timelines.
• Assist with accounting projects, reports, and other duties as assigned.
• Research and respond to sales tax inquiries from the Estimating Department.
• Prepare and file multistate sales tax returns for A.R. Mays Construction and related entities following review and approval.
• Manage the collection, entry, and filing of W-9 forms to ensure accurate vendor records and compliance.
• Assist with accounts payable, accounts receivable, cash receipts, and other accounting functions for related entities.
• Support payroll processing, employee record updates, payroll tax filings, garnishment payments, and 401(k) uploads.
• Assist with additional payroll-related activities as needed.
• Assist the Controller with insurance renewals, audits, and documentation requests across all entities.
• Review 1099 preparation reports to verify that required W-9 forms have been collected and entered into Sage.
• Assist with preparing and filing 1099 forms through Aatrix and Sage.
• Maintain supporting documentation and coordinate mailing vendor copies of 1099 forms.
• Assist with income tax returns and extensions provided by the company's CPA.
• Maintain organized supporting documentation in appropriate network folders.
• Coordinate credit card administration with the Accounting Assistant and provide backup support as needed.
• Coordinate overhead accounts payable activities with the Accounting Assistant and provide backup support as needed.
• Process and enter executive management credit card expense reports.
• Assist the Controller and Senior Accountant with additional executive management requests.

Benefits

• 401(k) plan with company match.
• Employee Stock Ownership Plan (ESOP) participation.
• Company-paid medical, dental, and basic life insurance.
• Vision insurance.
• Short-term disability (STD), long-term disability (LTD), and supplemental insurance options.
• Paid time off (PTO).
• Annual bonuses, subject to company profitability and individual performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed