Staff Accountant

RLB Careers•Phoenix, AZ

About The Position

The Staff Accountant supports a broad range of accounting operations, including accounts payable, bank activity, cash receipts, account reconciliations, and related accounting processes. Working collaboratively with the Office Administrator based in Canada, this role helps ensure daily transactions are accurate and timely, maintains financial procedures and compliance, and prepares company reports, reconciliations, and financial statements. The position also supports the company’s offices in Canada and the implementation of the Unanet AE ERP system. The role includes weekly accounts payable check runs and ACH payments, monitoring bank activity, processing employee reimbursements and credit card statements, and responding to accounts payable requests. It also involves recording cash receipts and deposits, researching unidentified receipts, and maintaining supporting records. As a secondary responsibility, the Staff Accountant assists with client invoicing, accounts receivable reporting, client collection efforts, and related records. The ideal candidate is organized, detail-oriented, proactive, knowledgeable in accounting principles, and committed to customer service.

Requirements

Bachelor’s degree in Accounting or higher from an accredited university is preferred; equivalent experience may substitute.
Four years of accounting experience or equivalent.
Strong knowledge of accounting principles, procedures, and accounting systems.
Superior organizational skills and the ability to maintain work that is well-organized and clearly documented in accordance with legal requirements.
Working knowledge of project documentation, contracts (including AIA), insurance certificates, and lien waivers.
Ability to read and understand contract language and discuss it with client personnel as part of collection efforts.
Ability to work with Corporate Counsel and/or the Controller regarding legal issues and collection options.
Detail-oriented, with a demonstrated commitment to customer service.
Ability to interact positively with diverse clients and colleagues.
Ability to work with multiple software systems and intermediate-to-advanced ability in Microsoft Word and Excel.
Ability to maintain confidentiality regarding client and project issues.
Ability to work independently and apply prior experience to new situations and challenges.
Ability to implement change management in a rapidly growing business environment.
Thorough understanding of accounting and finance concepts, especially revenue recognition.
Ability to work on a computer and answer and speak on a telephone.

Nice To Haves

Bachelor’s degree in Accounting or higher from an accredited university is preferred.

Responsibilities

Support all aspects of accounting department functions and serve as a knowledge resource for employees and accounting staff.
Help formulate accounting policies, procedures, and internal controls that comply with GAAP, company needs, legislation, and best practices.
Manage the full accounting scope of the company’s offices in Canada.
Support implementation of the Unanet AE ERP system.
Prepare monthly reconciliations of key accounts and related journal entries.
Assist the Group Financial Controller with ad hoc information requests, including custom reports for banks.
Prepare weekly accounts payable check runs and ACH payments, including supporting documents, approvals, and payment distribution.
Monitor daily bank activity as it relates to the company’s accounting books of record in Ajera.
Process employee expense reimbursements and credit card statements, and resolve accounts payable requests in a timely manner.
Gather records of cash received and remote bank deposits; enter cash receipts, prepare receipts and deposits using an online scanner, research unknown receipts, and document and file entry records.
Gather and verify monthly client invoices from all offices and enter invoices into Ajera.
Assist offices with client invoice preparation and client software or formatting requirements.
Prepare monthly company invoicing summaries by office and maintain electronic and paper invoice files.
Run and distribute monthly summary and detail accounts receivable reports; communicate and research accounts receivable issues with office managers.
Research client prepayments and identify the appropriate application of receipts to invoices.
Coordinate with office managers on the level of client contact for collections; review delinquent accounts and facilitate collection efforts.
Keep detailed records of client contacts and collection status, and support the resolution and disposition of bad debts.
Maintain well-organized, clearly documented work and protect confidential client and project information.
Work with Corporate Counsel and/or the Controller regarding legal issues and potential collection options, as needed.