Staff Accountant

HEI Hotels & Resorts•New York, NY

About The Position

Assist the Controller in directing the hotel’s financial activities, safeguarding its assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role handles receivables, credit card and city ledger activity, purchasing and accounts payable processes, vendor inquiries, and related reconciliations and records. The position is with Freehand New York, part of HEI Hotels & Resorts.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills, including the ability to adapt communication style to different audiences.

Nice To Haves

Bachelor’s degree in Accounting.
Accounting experience.
Hotel experience.

Responsibilities

Sort and verify the accuracy of Night Audit work, primarily receivables, including reconciling banquet check extensions, coding banquets at cost, and reviewing and routing sales and promotion checks with supporting documentation.
Record department administration phone calls and notify the Controller of potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts; complete follow-up billing and credit collection documentation; and inform the Controller of potentially uncollectible accounts.
Reconcile credit card backup to the General Cashier Summary and report discrepancies to the Controller; bill credit cards and maintain accurate, legible credit card logs.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit card cancellations, bulletins, and credit warnings; process and follow up on returned checks accepted as cash payment; and record General Ledger and City Ledger reconciliations.
Verify purchasing procedures, including matching purchase order and invoice prices and quantities and validating purchase order numbers; maintain an accurate, up-to-date Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval; verify account coding and timely return of invoices.
Process approved invoices for payment and ensure appropriate signatures and supporting documentation are attached.
Pay hotel invoices accurately and on time, checking amounts, account coding, invoice extensions, and applicable discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, up-to-date files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.