Staff Accountant

BOYS & GIRLS CLUBS OF TAMPA BAY INC•Tampa, FL

6h•$50,000 - $60,000•Hybrid

About The Position

Under the supervision of the Controller, the Staff Accountant performs accounting and grant billing duties in accordance with generally accepted accounting principles, established organizational policies, grantor requirements, and applicable compliance standards. This position supports the Finance department by maintaining accurate financial records, preparing reconciliations, assisting with month-end activities, and ensuring timely and accurate billing and reporting for grants and related funding sources. This position helps ensure compliance with accounting standards, company policies, and regulatory requirements while providing financial information to support business decisions.

Requirements

High School Diploma required.
Minimum of 1 to 2 years of responsible accounting, bookkeeping, accounts receivable, grant billing, or related finance experience.
Experience with general ledger accounting, reconciliations, and financial reporting.
Highly proficient with Outlook, Excel, and other computer applications.
Experience using accounting software and Microsoft Excel.
Must be able to clear a level II background screening and drug screening through one of our vendors.
Valid State Driver’s License and must be eligible to drive per our insurance.

Nice To Haves

Associate’s or Bachelor's degree in Accounting, Finance, or a related field preferred.
Understanding of nonprofit accounting and grant billing requirements preferred.

Responsibilities

Records journal entries, deposits, invoices, payments, and other accounting transactions accurately and timely.
Assists with month-end and year-end close processes, including account reconciliations and supporting schedules.
Maintains general ledger detail and research variances or discrepancies as needed.
Supports preparation of financial reports, audit schedules, and other documentation requested by the Controller.
Maintains organized electronic and paper records in accordance with organizational policies and audit requirements.
Prepares, submits, and tracks monthly, quarterly, and other periodic grant billings and reimbursement requests in accordance with grant agreements and funder requirements.
Reviews grant expenditures for allowability, proper coding, documentation, and alignment with approved budgets.
Maintains grant billing files, supporting schedules, expenditure reports, and documentation needed for audits and funder reviews.
Monitors grant revenue and expenses, identifies discrepancies, and works with program and finance staff to resolve issues timely.
Assists with preparation of grant financial reports and provides financial information needed for renewals, amendments, and closeout processes.
Tracks receivables related to grant billings and follows up on outstanding reimbursement payments as appropriate.
Demonstrates the ability to accurately process invoices, monitor receivables, record and reconcile cash receipts, maintain financial controls, resolve account discrepancies, and ensure compliance with established accounting policies and procedures.
Research payment discrepancies and assists with collection follow-up as needed.
Prepares audit schedules and responds to documentation requests related to assigned accounting and grant activity.
Supports compliance with internal controls, grant requirements, organizational policies, and applicable accounting standards.
Work with multiple departments across the organization to ensure accurate financial data, obtain documentation, clarify expenses, and support timely billing and reporting.
Assists the Controller with special projects, process improvements, and financial analysis as requested.