Staff Accountant

New Orleans Film Society•New Orleans, LA

1d•Hybrid

About The Position

The New Orleans Film Society (NOFS) is a nonprofit organization dedicated to promoting, nurturing, and amplifying the diverse voices of filmmakers. We aim to facilitate conversations through film and film-related programming that inspire, educate, challenge, and entertain our audiences. The New Orleans Film Society is seeking to hire a staff accountant on a full-time basis to manage day-to-day accounting, financial reporting, and payroll. The candidate must have previous experience handling non-profit accounting and ideally has great working knowledge of Quickbooks and the organization’s CRM (Bloomerang). This person needs to have exceptional attention to detail, patience, and be well-organized. The Staff Accountant reports directly to the Director of Operations and collaborates closely with the Executive Director.

Requirements

Alignment to the organization’s stated mission and values
Previous working experience in non-profit accounting, especially grants
Great practical knowledge of online Quickbooks
Up to date knowledge of accounting standards and regulations
Ability to prepare and maintain cash flow forecasts, short-term and long-term
Previous working experience of payroll system(s)
Superb attention to detail, great math skills
Self-starter with strong initiative, drive, sense of urgency & ability to work with a high degree of autonomy
Very savvy with tech, software
Great organization, planning, and productivity skills
Represents confidentiality and integrity
Lives in the New Orleans metro area or is willing to relocate by the start of the position.

Nice To Haves

Accounting degree, and/or other certifications preferred
Proficiency using CRM software; Bloomerang experience a plus

Responsibilities

Manage full-cycle accounts payable, including invoice processing, approval workflows, and payment disbursement
Administer electronic billing systems (e.g., Bill.com), including vendor setup and payment scheduling
Coordinate batch and group payments while maintaining appropriate internal controls
Record and classify expenses in QuickBooks, including credit card transactions (Divvy)
Ensure proper expense allocation across programs, departments, and grants
Generate and distribute invoices; monitor and follow up on outstanding receivables
Process and record incoming payments, including checks, electronic payments, and software transactions
Reconcile and record all earned revenue streams (tickets, passes, memberships, donations)
Maintain accurate donor and customer records in coordination with development/operations teams, utilizing the organization’s CRM system to ensure consistency between donor data, revenue tracking, and accounting records
Support revenue recognition in accordance with accrual accounting and nonprofit standards
Process bi-monthly payroll and ensure accurate posting to the general ledger
Administer payroll system (Gusto), including onboarding new employees and maintaining records
Coordinate time tracking and approvals for hourly staff
Monitor employee deductions, benefits, and reimbursements for accuracy and compliance
Assist with payroll-related reporting and filings as needed
Track, monitor, and reconcile all grant-related income and expenditures
Ensure proper allocation of expenses to grants in accordance with grant agreements and restrictions
Maintain supporting documentation for grant compliance and reporting
Recognize grant revenue under accrual accounting standards (including restricted/unrestricted funds)
Assist with grant reporting and audits, ensuring alignment with funder requirements
Prep and create monthly board report documentation in collaboration with the Executive Director and Board Finance Committee
Perform monthly and year-end close processes, including reconciliations across systems
Reconcile bank accounts, credit cards, and subsidiary systems to QuickBooks
Prepare and analyze financial statements (monthly, quarterly, annual)
Support fiscal year close (July 1 – June 30) and maintain accurate financial records
Prepare schedules and documentation for external auditors and tax preparers
Assist with annual audit and Form 990 preparation
Ensure compliance with nonprofit accounting standards and internal policies
Maintain organized financial records and audit trails
Assist in development of annual operating budget and mid-year revisions
Maintain budget tracking within QuickBooks and monitor actual vs. budget performance
Provide variance analysis and support program managers in understanding financial performance