Staff Accountant - Projects & Billing

EECOE•West Chester, PA

1d•Onsite

About The Position

The Staff Accountant primarily supports the project and cost accounting functions with billings, cash applications, and accounts receivable supporting activities, but will also support general accounting functions, including preparing journal entries, performing account reconciliations, and assisting with the month-end close process to ensure accurate financial reporting in accordance with GAAP and company policies. This role directly supports milestone billing, payment application, and customer account maintenance while assisting with the resolution of discrepancies and aging balances.

Requirements

Bachelor’s degree in Accounting, Finance, or related field required (or equivalent combination of education and experience)
1–3+ years of accounting experience, preferably in billing, accounts receivable, or project accounting
Proficiency in Microsoft Excel (basic formulas, lookups preferred)
Experience with ERP or accounting systems
Working knowledge of GAAP fundamentals
Strong attention to detail and accuracy
Strong organizational and documentation skills
Ability to manage multiple deadlines in a fast-paced environment
Analytical and problem-solving skills
Ability to communicate professionally with internal teams and customers
Ability to escalate issues appropriately
Ability to maintain confidentiality and exercise sound judgment
Ability to work independently while collaborating with the accounting team

Nice To Haves

Experience participating in month-end close preferred
Experience in a manufacturing, construction, or project-based environment preferred

Responsibilities

Prepare routine and adjusting journal entries with appropriate supporting documentation
Assist with monthly, quarterly and year end close
Reconcile balance sheet accounts and investigate variances
Prepare and issue customer invoices based on approved milestones and billing instructions
Process and review inventory transfers to and from projects in accordance with project accounting policies
Track issued invoices and maintain billing documentation
Support weekly milestone billing reporting and follow up on missing or delayed billing inputs
Review daily bank activity to identify customer payments
Apply customer payments based on remittance information
Identify and escalate unapplied cash or discrepancies
Monitor AR aging and assist with collection follow-up
Investigate customer payment discrepancies and coordinate resolution
Assist with managing unapplied credits and balances
Maintain customer records in the accounting system, including: Customer master data, Tax exemption certificates (TECs)