Staff Accountant I - Accounting and Restricted Grants

Laredo College•Laredo, TX

2d•Onsite

About The Position

The Staff Accountant I reports to the Director of Accounting and is responsible for assisting the Director of Accounting and the Accountants in the maintenance of the College’s accounting systems and internal controls to provide accountability and reporting from the general operating funds of the College. This role may also assist the Restricted Grants Manager with grant reporting.

Requirements

Bachelor's degree in Business Administration with at least 18 credit hours in accounting.
One to two years of work experience in an accounting-related position with a private, public, or governmental entity.
Excellent writing skills.
Current knowledge of Generally Accepted Accounting Principles and other industry guidelines.
Strong analytical skills.
Strong skills in the use of personal computer software such as Microsoft Office and other window applications.
Experience using information systems.
Skill in the use of Office machines such as 10 key calculators, fax machine and copier.
Ability to handle multiple tasks in different areas.
Maintain pleasant attitude toward employees.
Be proactive and initiate action as needed.
Ability to prioritize assignments to meet deadlines.
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Nice To Haves

Experience in governmental accounting.

Responsibilities

Verify the accuracy of data provided from reports generated by the accounting system.
Ensures that all cash transactions are properly recorded.
Prepare bank reconciliations on a monthly basis.
Prepare lead schedules, supporting information, and other schedules requested by our external auditors during our fiscal year audit.
Assist in processing travel advances, travel expense reports, and travel close-out journal entries for restricted funds.
Responsible for proper classification of expenses on Auxiliary and ITIA Funds accounts in the general ledger and the financial statements.
Review and monitor vendor statements, collect invoices from vendors, reconcile payments, collect credits, and work hand in hand with accounts payable staff to deter payment of past due invoices.
Assist in establishing and maintaining separate accounting funds for each grant/award in order to maintain fiscal integrity and to monitor cash requirements, actual expenditures, and budget availability of individual restricted funds.
Prepare journal vouchers to include interfund, intrafund, and cash transactions and ensure these are properly recorded.
Manage and control general ledger and subsidiary ledger accounts for all restricted funds transactions.
Assist in ensuring the propriety of all payments from restricted to vendors by working with accounts payable staff in reviewing open purchase orders and approving payments.
Assist in filing monthly, quarterly, and annual reports for all Federal, State, and Local grants to ensure timely reimbursement of restricted funds expenses.
Performs other duties as assigned by the Restricted Grants Manager, Director of Accounting, and Vice President of Finance and Administration with the utmost confidentiality as most activities and transactions of the office are sensitive.
Assist with supervision of accounting clerks.