Staff Accountant- AP & Job Costing

Havenside•Pittsburgh, PA

11d•Onsite

About The Position

Havenside is a licensed and insured Pennsylvania general contractor and a "home improvement partner for life" for homeowners across 14 counties in Southwest Pennsylvania. It offers 55+ services, including bathroom and kitchen remodels, safety and accessibility upgrades such as stairlifts, ramps and walk-in showers, and maintenance and handyman repairs. It also runs a subscription home maintenance plan. Havenside's teams span installers and skilled trades, warehouse and logistics, customer care and project coordination, in-home project managers, and marketing, software and systems. These teams work alongside a network of vetted construction partners. Havenside is growing and expanding into new markets. We're hiring an experienced accounting professional to own accounts payable; job cost accuracy, claims, and collections support across our construction operations. You'll make sure every dollar lands where it belongs. Charges are coded to the right company and job. Subcontractors are paid correctly and on time. Expenses and per diems are accurate, documented, and within policy. You'll also be expected to spot where our processes break down and fix them.

Requirements

3–5 years of experience in accounts payable, job cost accounting, or general accounting.
A bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.
Advanced Excel skills, including lookups, pivot tables, conditional logic, and reconciling large data sets.
Experience managing a full AP cycle, including vendor payments, approvals, and reconciliations, plus exposure to AR and collections.
A track record of catching errors and questioning numbers that don't add up.
Curiosity and an eye for efficiency, with examples of processes you've improved.
Clear, confident communication with employees, project managers, subcontractors, and customers.
The ability to manage recurring deadlines and high transaction volume independently.

Nice To Haves

Construction industry or job cost accounting experience.
Experience with Bill.com, Metron, or similar AP and construction management platforms.
Familiarity with subcontractor compliance, such as lien waivers, certificates of insurance, and retainage.
Experience with claims processing, audits, or subcontractor labor and per diem payments.

Responsibilities

Own the full AP cycle in Bill.com, from invoice intake and coding through approval routing and payment.
Calculate subcontractor labor bills by reviewing hours, rates, and contract terms to determine what each subcontractor should be paid, then enter approved amounts into the AP system.
Ensure subcontractors and vendors are paid accurately, directly, and on schedule, and resolve payment disputes and inquiries.
Process per diems accurately and on time, confirming eligibility, amounts, and job coding.
Manage recurring daily charges and confirm they are recorded and allocated correctly.
Maintain vendor and subcontractor records, including W-9s, insurance certificates, and lien waivers where applicable.
Monitor activity in Metron to confirm that every cost is charged to the correct company and job.
Track, scan, and code receipts to the correct jobs, and follow up on missing or incomplete documentation.
Verify that inventory and materials used by employees and subcontractors are allocated to the right jobs.
Review subcontractor billing against contracts, change orders, and job budgets, and flag overruns early.
Investigate miscoded, duplicate, or unsupported charges and work with project teams to correct them.
Act as the first line of review on employee expense reports, enforcing policy consistently and following up on exceptions.
Run regular audits of charges and payables, and document findings and corrections.
Help strengthen internal controls around approvals, coding, and payments.
Own claims processing end to end, including intake, documentation, tracking, and follow-through to resolution.
Coordinate with internal teams and outside parties to keep claims moving and resolved on time.
Support collections on outstanding customer balances, including follow-up on past-due invoices.
Apply incoming payments to the correct jobs and invoices.
Maintain the AR aging report and flag at-risk accounts to the Financial Analyst and Controller.
Maintain P&L documentation and help prepare job-level and company P&L statements, investigating variances.
Support month-end close with reconciliations and accruals.
Prepare AP aging, AR aging, job cost, and expense reports for the Financial Analyst, Controller, and owners.
Serve as a primary point of contact for AP and job cost requests during internal and external audits.
Identify inefficiencies in billing, payables, and job costing workflows, and recommend and implement practical fixes.
Build and maintain Excel tools that make recurring reviews faster and more reliable.