Staff Accountant- Accounts Payable
About The Position
The Watergate Hotel is seeking a detail-oriented and proactive Accounts Payable/ Staff Accountant to support the Finance team in both transactional oversight and core accounting functions. While invoice data entry is managed by an outsourced provider, this role will serve as the primary in-house owner of the AP cycle, ensuring accuracy, vendor integrity, and timely payment execution. In addition, this position will play a key role in month-end close, accrual, reconciliations, and financial reporting support. This is an excellent opportunity for a candidate looking to grow from AP into a broader accounting role within a dynamic hospitality environment.
Requirements
- Bachelor's degree in accounting, Finance, related or field
- 1–2 years of accounting or AP experience (hospitality experience preferred but not required)
- Strong understanding of accounts payable processes and basic accounting principles
- Experience with accounting systems (e.g., Oracle OPERA, Infor, BirchStreet, SUN Systems or similar) preferred but not required.
- Proficiency in Microsoft Excel
- Strong attention to detail and organizational skills
- Excellent communication skills with the ability to manage vendor relationships professionally
- Ability to balance transactional responsibilities with analytical accounting work
- Problem-solving and process improvement orientation
- Ability to work in a fast-paced, deadline-driven environment
Responsibilities
- Review and validate invoices processed by the outsourced AP provider for accuracy and proper coding
- Manage vendor setup and maintenance, ensuring compliance with company standards and documentation requirements
- Serve as the primary point of contact for vendor inquiries, responding to payment status requests and resolving discrepancies
- Prepare and manage weekly payment runs (ACH, wire, checks) in coordination with Finance leadership
- Generate and distribute remittance advice to vendors
- Maintain and monitor AP aging to ensure timely payments and adherence to payment terms
- Coordinate with internal departments and outsourced partners to resolve invoice or billing issues
- Assist with month-end close, including preparation of journal entries and supporting schedules
- Perform account reconciliations (AP, accruals and other balance sheet accounts)
- Support accrual and expense recognition processes to ensure accurate financial reporting
- Analyze expense trends and variances against budget and prior periods
- Maintain organized and audit-ready financial documentation
- Assist in preparation of internal financial reports
- Support audits and compliance-related requests as needed
- Investigate Chargeback Disputes and respond in a timely fashion. Also manage chargeback reconciliation for month end.
- Log daily tax-exempt reconciliation and prepare tax recon spreadsheet for monthly business tax payment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
