Staff Accountant 1

Louisiana State University

2d•Onsite

About The Position

This position is an entry-level, unclassified position in the Accounts Payable & Travel division of Accounting Services. This position maintains the procure-to-payment audit function for purchase order invoices for LSU A&M, LSU at Eunice, and Pennington Biomedical Research Center campuses. This position serves as the primary contact for invoice payments and questions. This position also provides support to the other LSU campuses related to purchase order invoice processing which includes receipts, supplier invoice adjustments, credit memos, etc.

Requirements

Bachelor's degree in accounting or a business-related field, 24 hours of college accounting.
2 years of directly applicable professional experience can be substituted for 24 hours of accounting, or 2 years of professional experience can be substituted for up to 9 hours of accounting.
Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description. (per La. RS 42:36).
Physical ability and eye-hand coordination necessary to use a personal computer, calculator, typewriter, copier, telephone, and other office equipment.
Ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system.
Valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Responsibilities

Audits purchase orders to the electronic receipts prepared by university departments in Workday for three campuses (LSUAM, LSUE, and PBRC), which includes creating the supplier invoices and submitting for departmental review and approval.
Provides assistance to departments with questions regarding obligation balances, aged listings, receipts, and purchase order invoices.
Responsible for the invoice workflow of supplier website purchases, which includes researching and resolving problems encountered in paying invoices.
Communicates with departments to resolve match exception issues.
Communicates with university suppliers pertaining to the payment of invoices, deductions taken, revised invoices, rejected invoices, and credit memos.
Communicates with the Office of Procurement Services, supervisor, and associate director on system issues.
Provides assistance with fiscal year-end processes and auditor requests.
Provide support on special projects as needed.
Assist other LSU campuses with any purchase order invoice processing issues or questions.
Audits and processes participant, refund, and royalty miscellaneous payments via the EIB Miscellaneous Supplier Payments business process.
Communicates with the department regarding any IRS TIN matching issues regarding payments handled through the EIB process.
Responsible for miscellaneous duties of the purchase order section, which include backup of daily Paymode file release, invoice payments by ACH or wire, monthly sales tax reporting, review of guest travel payments for contracts, 1099 reporting assistance, and 1042 reporting assistance.
Provides backup support to ensure cross-training duties are maintained.
Assists with the audit of direct-charge supplier invoices and miscellaneous check requests to ensure compliance with university purchasing policies and procedures.
Assists suppliers with electronic payment information.
Performs other duties and special projects as assigned by the associate director and senior director.