SSI Supervision Specialist

Scotiabank • Montreal, QC

1d • Onsite

About The Position

Contributes to the overall success of the Scotia Securities Inc. (SSI) Business Controls & Supervision department in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. As a licensed Branch Compliance Officer (BCO), the SSI Supervision Specialist ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Requirements

• Must be eligible to be licensed to sell mutual funds in Canada
• Must have an Undergraduate University Degree (preferably in business or accounting) &/or related work experience
• Must satisfy all Compliance expectations for the role, including completion of the CIRO Branch Compliance Officer (BCO) course
• Thorough knowledge of Branch Compliance Officer responsibilities, processes and guidelines
• Knowledge of SSI and Bank policies, procedures and manuals for the sale and distribution of mutual funds through the Bank’s branches
• The ability to evaluate risk, to identify control weaknesses, to recommend actions, to follow-up and to report on non-compliance effectively.
• Initiative, and the ability to work efficiently and effectively in a fast-paced, team environment
• Effective communication skills both verbal and written are required.
• Strong organization and time management skills
• Working knowledge of Microsoft applications (including Word, Excel, and Power Point) and familiarity with the Internet.
• Sufficient knowledge of English, as the work involves interacting and collaborating regularly with groups and individuals based in Toronto, as well as constantly interacting with other people, including clients, who speak English, locally and elsewhere.

Responsibilities

• Conduct daily reviews as per SSI Branch Compliance Officer (BCO) policies to monitor compliance with KYC suitability and other rules respecting sales practices by reviewing applications and order forms for suitability and completeness, and reviewing other supporting documentation, identification and reviewing trades processed for conformity with customer investment objectives.
• Monitor customer mutual fund trade activities utilizing exceptions reports, with a focus on unusual/irregular activity and additional reviews such as excessive activity and other reports as required.
• Follow-up on issues and ensure deficiencies are communicated effectively to the Registered Representatives/BCOs.
• Assist in the control, evaluation, and response to any serious irregular activity, such as fraud, kiting, money laundering or serious incidence of non-compliance.
• Assist in the control, evaluation, and response to negative trends and any known or perceived weaknesses in policies, practices, procedures, systems, or training which could lead to non-compliance.
• Provide support and guidance, regarding the SSI Tier 1 review, to mutual funds representatives within the distribution channels of Scotia Securities Inc.
• Recommend and monitor action plans to correct incidents of non-compliance (and prevent their reoccurrence).
• Recommend and monitor action plans to correct weaknesses in policies, practices, procedures, systems and/or training.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Benefits

• life-work integration
• flexibility and tools to achieve life-work integration
• inclusive and diverse work environment
• programs and benefits to support and sustain the mental and physical health of employees and their families

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level