22489 - SSA Records
About The Position
This is an administrative support job in an establishment. All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. The job holder will provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present and to action requests in a timely manner to aid effective record keeping in line with local procedures. This is a non-operational job with no line management responsibilities.
Requirements
- All staff have a responsibility to safeguard and promote the welfare of children.
- The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
- All candidates are subject to security and identity checks prior to taking up post
- All external candidates are subject to 6 months probation.
- Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
- All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist
Nice To Haves
- The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Responsibilities
- Undertake filing on a daily basis to provide effective record keeping in line with local procedures
- Request and receive information/records from other establishments
- Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
- Send, collect and distribute faxes to appropriate staff
- Deliver and collect post where appropriate
- Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
- Provide administrational assistance in area of work
- Maintain accurate filing system for area of work
- Respond to queries relating to area of work, redirecting where required
Benefits
- Annual Leave
- Bank, Public and Privilege Holidays
- Pension
- Season Ticket Advance
- Training
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
