Sr Talent Acquisition Coordinator I (Hybrid)

American Medical Association•Chicago, IL

9d•$27 - $35•Hybrid

About The Position

The American Medical Association (AMA) is seeking a Sr Talent Acquisition Coordinator I for their Human Resources team. This is a hybrid position based in Chicago, IL, requiring three days a week in the office. The role provides support to the talent acquisition process through pre-hire and post-hire activities, collaborating to improve talent acquisition and onboarding services. This includes coordinating talent analytics, employer branding, applicant strategies, and enhancing the candidate and hiring manager experience.

Requirements

Bachelor’s degree or equivalent experience required.
Minimum 3+ years’ experience working in HR or a project-based environment.
Prior experience with applicant tracking systems and on-boarding new employees strongly preferred.
Strong attention to detail and demonstrated ability to provide accurate, thorough, and timely results.
Demonstrated ability to set priorities, independently manage workload and complete detailed projects accurately and on schedule.
Excellent verbal and written communication skills required.
Ability to work with all levels of employees and to navigate ambiguity in a fast-paced environment.
Strong customer service skills and demonstrated service-oriented approach to work.
Must be an active problem solver and able to make decisions based on available resources.
Proficiency in Microsoft Office Suite required.

Nice To Haves

Prior experience with applicant tracking systems and on-boarding new employees strongly preferred.

Responsibilities

Provide general support to Talent Acquisition team in areas including recruiting and on-boarding of new employees.
Create timely and accurate job requisitions within Pathways ATS and maintain application workflows as requested.
Create offer letters (within Pathways ATS for posted requisitions or manually for non-requisition promotions).
Coordinate Pathways Onboarding processes for new hires and monitor new employee onboarding assignments.
Facilitate and deliver New Employee Orientation as needed. Maintain program materials and update as needed to ensure up-to-date information is provided.
Manage new hire paperwork, execute I-9, and transfer info to the Operations team for inclusion in the Employee files.
Administer quarterly VOC surveys to hiring managers and candidates to assess recruiting and onboarding process effectiveness.
Create and maintain TA Metrics, including survey data and TA performance reports (in conjunction with HR Operations team where needed).
Responsible for the recruitment lifecycle for the AMA internship program including sourcing, interviewing, hiring and onboarding interns.
Manage external job postings and related billings. Identify, evaluate and analyze recruiting sources to ensure pipeline of candidates is maintained.
Coordinate and schedule virtual/on-site candidate interviews, ensuring timely communication, with accurate details and a seamless candidate experience.
Provide administrative support to HR team on an as-needed basis.
May include other responsibilities as assigned.