Sr. Subcontracts Administrator

Integration Innovation•Huntsville, AL

8d•Onsite

About The Position

Integration Innovation, Inc. (i3) is seeking a Sr. Subcontracts Administrator to join our growing Supply Chain team. If you are looking for a high-energy, challenging, and fun company, i3 is the right fit for you. The successful candidate must be able to work in a fast-paced, growing small business environment as a team player performing a variety of functions to administer, monitor and track all subcontracts not limited to: T&M, FFP, IDIQ, CPFF, and Task Order contract types. The Sr. Subcontracts Administrator must be customer focused and possess: (1) the ability to develop innovative solutions to a variety of complex contracts & subcontract challenges; (2) excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; (3) excellent interpersonal and leadership skills to influence and guide employees, managers, customers and other external parties; (4) the ability to organize, schedule, and coordinate multiple work phases; and (5) the ability to lead and mentor less experienced professional employees.

Requirements

Minimum of 6-8 years of subcontract administration, compliance, supply chain procurement or equivalent experience
Bachelor's degree preferred in Business Administration or a related discipline. Four years of additional experience may substitute for degree
Experience interfacing with Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and internal auditors
Understanding of Small Business plan goals, a plus
Strong knowledge of ITAR, EAR and other export/import regulations
Ability to work independently and assess, prioritize, and drive issues to closure
Ability to multitask and address/solve complex issues; pay strict attention to detail
Possess strong organizational, planning, verbal and written communication skills.
NCMA CPCM/CFCM certification a plus
Proficient in MS Office Products (Excel, Word, PowerPoint, etc.)
Deltek CostPoint Contracts Module working knowledge a plus
U.S. Citizenship is required
Ablility to obtain and maintain a U.S. Government security clearance

Nice To Haves

Understanding of Small Business plan goals, a plus
NCMA CPCM/CFCM certification a plus
Deltek CostPoint Contracts Module working knowledge a plus

Responsibilities

Serve as the primary compliance representative for subcontract activities, partnering with program management and internal stakeholders to ensure adherence to contractual, regulatory, and company requirements.
Review, prepare, and evaluate Requests for Proposals (RFPs), contract terms and conditions, clauses, and procurement documentation to ensure compliance with company policies, Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Contractor Purchasing System Review (CPSR) requirements, and applicable regulatory standards.
Conduct compliance reviews of supplier proposals, pricing submissions, and contractual terms and conditions; support source selection decisions and document fair and reasonable price determinations.
Administer post-award subcontract activities, including modifications, change management, closeout actions, and ongoing compliance monitoring.
Establish, maintain, and audit subcontract files and procurement documentation in accordance with approved purchasing system requirements, internal policies, and regulatory standards.
Support internal and external audits, including CPSR assessments, ensuring timely responses to audit requests, corrective actions, and documentation requirements.
Coordinate subcontractor data calls, develop and issue compliant RFP packages, and assist in establishing source selection criteria aligned with procurement regulations and company procedures.
Monitor and administer various subcontract types, including Cost Plus Award Fee (CPAF), Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), Firm Fixed Price (FFP), and agreements executed under Other Transaction Authorities (OTAs).
Participate in cross-functional teams to evaluate and resolve compliance risks associated with complex and non-standard subcontracting arrangements.
Assess subcontractor performance, identify potential contractual or compliance issues, evaluate the impact of delays or non-compliance, and recommend corrective actions and recovery plans.
Ensure all procurement and subcontract actions comply with applicable regulations, including FAR, DFARS, Cost Accounting Standards (CAS), CPSR requirements, export control regulations, and company policies and procedures.
Collaborate with program, contracts, and finance teams to ensure contractual obligations, regulatory requirements, and performance commitments are met.
Prepare, transmit, and monitor contractual correspondence; ensure accurate recordkeeping, timely reporting, and complete maintenance of subcontract files.
Conduct periodic audits of subcontract and purchase order files to verify compliance with regulatory requirements, company procedures, and purchasing system standards.
Provide compliance guidance and interpretation of FAR, DFARS, CPSR, CAS, and internal policies to support procurement and subcontract administration activities.
Support enterprise-wide export and import compliance programs, ensuring compliance with International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and Office of Foreign Assets Control (OFAC) requirements.
Identify compliance risks, recommend process improvements, and assist with the implementation of corrective and preventive actions to strengthen internal controls and regulatory compliance.
Perform additional compliance, contract administration, and procurement-related duties as assigned.