Sr Specialist, Project Management Support

Hill international•Santa Ana, CA

1d•Hybrid

About The Position

Hill International is seeking a Sr Specialist, Project Management Support in Santa Ana, California. This role supports construction projects by aiding in the processes of initiation, planning, budgeting, scheduling, change management, monitoring, and reporting. The specialist will craft and manage action items, ensure team member adherence, and become a subject matter expert for project management tools and systems. They will ensure adherence to standards and procedures, identify problems and risks, and provide solutions. The role requires exercising independent judgment to advise on courses of action for successful project outcomes. The specialist will proactively assist the project manager with support tasks, progress reports, tracking project achievements, metrics, schedules, and budgets, and provide status updates to PM leadership and stakeholders. They will craft and maintain project documentation, including version control, distribution, and storage/retention. A key aspect of the role involves understanding project data to identify patterns, trends, and opportunities for continuous improvement through process, upgrades, reporting features, and/or formats. This includes conducting in-depth analysis of project data and developing presentations for management and executive committees. The specialist will lead change management processes, manage construction drawings, submittals, and safety plans, ensuring version control. They will also communicate and support site procedures, safety protocols, and construction codes, and resolve issues and conflicts among team members, escalating to the Project Manager as needed. The role involves establishing and applying project procedures to ensure compliance with organizational policies and removing project obstacles by communicating with the team and providing support for reviews.

Requirements

Bachelor’s degree or higher in applicable profession, business, or technical discipline or an equivalent combination of education, training, and experience.
5+ years’ of project support experience.
Skilled in Microsoft Office suite (Word, Excel, Project, Power Point, SharePoint, Teams, OneDrive) required.
Advanced skills in Microsoft Project and Excel; knowledgeable with Pivot Tables preferred.
Must be local to Southern California.
Able to work from assigned Santa Ana, Redlands, or Pomona office.

Nice To Haves

Electric utility experience preferred.

Responsibilities

Supports construction projects by aiding the processes of initiation, planning, budgeting, scheduling, change management, monitoring, and reporting.
Crafts and manages action items and team member adherence.
Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.)
Becomes subject matter expert for tools/system to maintain integrity of stored data/documents of record, assists with access, training, and support as needed.
Ensures adherence to standards and procedures.
Identifies problems / risks and solutions.
Exercises independent judgment and discretion to advise and recommend courses of action for successful project outcomes.
Proactively assists project manager with all support tasks, progress reports, tracking project achievements, metrics, schedules, and budgets.
Provides status to PM leadership and stakeholders.
Crafts and maintains project documentation, including version control, distribution, and document storage/retention.
Understands the data to help identify patterns, trends, and opportunities to drive continuous improvement through process, upgrades, reporting features, and/or formats.
Conducts in-depth analysis of project data.
Develops presentations and documentation for review by management and executive committees for approval of project to proceed through gates and stages.
Leads change management processes; stores and distributes construction drawings, submittals, safety plans and ensures version control.
Communicates and supports site procedures, safety protocols, and construction codes.
Identifies and resolves issues and conflicts among team members and, if needed, escalates to Project Manager
Establishes, presents, and applies project procedures, directives, and bulletins to ensure compliance with organization’s policies.
Removes project obstacles, resolves design, permitting, easement, and construction issues by communicating with the team, and provides support to review.