Project Management Support Specialist

ATI Inc. • Springfield, VA

23h • $70,000 - $90,000 • Onsite

About The Position

ATI is seeking a highly motivated, qualified, and experienced Project Management Support Specialist. This position will support project administration on a facility management services contract at a new federal facility located in Springfield, Virginia. The role involves working in secure environments in support of mission-critical operations.

Requirements

• Candidates must be US Citizens
• Must be eligible to obtain and maintain clearance
• Candidate must be able to work independently in a secure or sensitive environment
• Minimum of 2 years of knowledge management experience, preferably in support of Federal agencies
• Proficiency with Microsoft Office Suite (Teams, Word, Excel, Access) is required
• Demonstrated attention to detail with a focus on quality control in client deliverables
• Strong interpersonal and customer service skills

Nice To Haves

• Bachelor's degree in relevant field is preferred but not required
• Experience with a CMMS (WebTMA, Builder) is a plus
• Advanced Excel skills preferred

Responsibilities

• Provide day‑to‑day administrative support to the Facility Manager and Project team.
• Coordinate project meetings, prepare agendas, take minutes, and track action items.
• Maintain project calendars, schedule inspections, site visits, and stakeholder meetings.
• Assist with project onboarding tasks such as access requests, schedule interviews, safety orientations, and site access.
• Maintain accurate logs for submittals, RFIs, change events, drawings, and technical documents as applicable.
• Ensure documents are distributed, tracked, and archived according to project requirements.
• Prepare and update weekly and monthly project status reports as needed.
• Ensure that electronic and hard‑copy project files are structured and accessible.
• Support CMMS Administrator with the Computerized Maintenance Management Systems (CMMS) and hard copy records library.
• Assist with permit requests, work authorization forms, and daily site‑activity tracking.
• Coordinate site access for staff, visitors and vendors with site security.
• Coordinate and track deliveries, equipment tracking, and inspection support.
• Help maintain logs of manpower, equipment utilization, and work progress.
• Support QA/QC activities by collecting field documentation and filing reports.
• Assist with vendor coordination, material requisitions, and purchase orders.
• Place and track orders for services, supplies, equipment and materials independently or as instructed.
• Track invoices, receipts, and contract deliverables to support budget monitoring, and coordinate with accounting to ensure timely vendor payments.
• Maintain procurement logs and assist in gathering pricing quotes.
• Serve as a communication bridge between vendors, facility owner/occupants, and management.
• Draft correspondence, notifications, and update memos for internal and external stakeholders.
• Support client‑facing activities, ensuring professionalism and timely responses.
• Maintain accurate records for compliance, safety, and environmental documentation.
• Assist in preparing audit or inspection materials for regulatory or internal review.
• Track training requirements, safety documentation, and performance metrics.

Benefits

• Competitive salary of $70,000 - $90,000/year depending on experience
• 11 annual paid holidays and minimum 10 days of paid time off
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company
• Employer paid short-term and long-term disability, and life insurance
• 401(k) plan immediately vesting with 4% employer match
• Professional development assistance including memberships, professional licenses, and tuition reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level