Sr. Specialist, Accounts Payable

Penske Entertainment•Indianapolis, IN

5d•Onsite

About The Position

The Sr. Specialist, Accounts Payable is responsible for Penske Entertainment’s day-to-day purchase-to-pay processes and maintaining positive vendor relationships. The role includes setting up vendors and expense-software users, processing vendor payments, training employees on AP software, and assisting with month-end and year-end closing procedures. The position collaborates across departments and with external vendors in a fast-paced office and event environment. The role reports to the Manager, Accounts Payable and is based in Indianapolis, Indiana. Standard hours are Monday through Friday, 8:30 AM to 5:00 PM. Extended hours are required during race weekends and key event periods, especially in May. No travel is required. The role has no direct supervisory responsibilities.

Requirements

At least 3 years of experience in Accounts Payable operations, with working knowledge of the purchase-to-pay process and financial operations.
Proficiency in Microsoft Excel, Word, Outlook, and Adobe.
Ability to work independently in a challenging, fast-paced, evolving environment; take initiative; multitask; and maintain attention to detail.
Strong numerical, analytical, communication, and collaboration skills.
A proactive, flexible mindset and commitment to excellence.
Cultural competence and ability to thrive in a diverse environment.
Alignment with Penske Entertainment’s core values and standards.
Bachelor’s degree required.
Comfort working indoors and outdoors and around event noise.

Nice To Haves

A degree in accounting or finance is preferred.
Experience with Microsoft Dynamics Great Plains, Yooz or equivalent purchase-to-pay software, or system administration with SAP Concur is a plus.
Passion for creating memorable experiences.

Responsibilities

Set up new vendors in Microsoft Dynamics GP and verify changes to existing vendors.
Set up and manage users in Concur expense software.
Train employees on Yooz purchase-to-pay software.
Process vendor payments by check, ACH, or wire transfer.
Upload Safepay files to the bank website and monitor for exceptions; place stop payments as needed.
Monitor daily bank activity.
Enter accounts payable transactions and journal entries in Microsoft Dynamics GP.
Assist with year-end 1099 tax form preparation.
Assist with AP month-end reconciliations.
Answer vendor and department questions.
Complete vendor credit references and credit applications.
Create and run reports from Yooz and Microsoft Dynamics GP.
Help ensure compliance with purchasing policies.
Assist the AP team with invoice processing and vendor statement reviews.
Collaborate with internal teams and external vendors.
Perform other duties as assigned by the supervisor.