Sr Accounts Payable Specialist

Lands' End•Dodgeville, WI

13d•Hybrid

About The Position

As Sr Accounts Payable Specialist, you will be responsible for the accurate and timely completion of various financial processes at a high level of responsibility and confidentiality with minimal supervision. This involves reviewing various month end journal entries and documentation for accuracy in order to support the timely closing of month end and to facilitate the timely flow of information with the department. This position will also lead projects and interact with various departments or individuals within and outside of the company. This role is hybrid: 3 weeks each month on-site Monday- Thursday, Fridays are remote and one remote week.

Requirements

Associates degree in the field of accounting or finance or equivalent experience.
Ability to perform at a skilled level of accuracy with confidential information.
Ability to perform with a high degree of initiative and creativity, strong organizational and problem-solving skills, team player, self-motivation, and ability to work independently.
Proven follow-through with regards to communication, both professionally and diplomatically and listening skills.
Ability to make decisions which may have financial impact on the company.
Strong understanding of, and support for, the Lands' End company values.
Proactive, positive attitude, and flexible to adjust to changing priorities and scheduled hours, to adapt to the business needs.
Proficient use of utilize Lands' End mainframe and PC systems (Outlook, Public Folders, Mobius/VDR/Ddrint, CICS, WORKS (Employee), GEAC (Accounts Payable & General Ledger), Excel, and Word) efficiently in tasks completion.
Demonstrate project management skills to include planning, developing, facilitating, implementing, and report results.
Ability to adhere to Lands’ End Attendance program.

Responsibilities

Review weekly check run for validity of sales and use taxes, signatures, addresses, terms and process mailing of checks. Verify and review of checks and match to invoice back-up and sign off.
Assists with all travel and entertainment systems: trouble shoots any problems or questions by all levels of employees; train new users on WORKS System; assist all departments with the online expense reporting.
Reconciles all purchasing card and R&R (Rewards/Recognition) card statements. Verifies and reviews all charges for compliance with established policies and guidelines. Address issues identified outside of established policies if necessary.
Review invoices for accurate sales and/or use tax for self-assessment; calculate tax. Maintain spreadsheets for self-assessment and overpayments of sales and use taxes. Act as liaison between accounting department and the tax department and provide support for all requests.
Communicate with vendors and employees daily for Lands' End. This includes researching invoices, payment history or payment status, or any inquiries.
On a back-up basis, administer software processing of information for physical weekly check generation. Physically monitor generation of A/P check and check back-up for entire company.
Make decisions which impact financial reporting regarding payment or withholding of payments to vendors.
Responsible for accurately processing the monthly sales & use tax invoice/payments due to individual states. Reviewing the required detail for mailing; along with verified mailing paperwork.
Responsible for issuing 1099 reporting for federal and state government and independent contractors at year-end.
Provide documentation to Treasury for payment of ACH/Wire transfer vendors; with audit approved forms for new and existing vendors. Post all wire transfer payments and Canadian payments into accounts payable system. Files Canadian GST (Goods & Service Tax) returns monthly.
Responsible for leading all journal entries through date exchange into the general ledger system.
Responsible for accurately processing LE Media vendor payments in a timely manner. Clear understanding of catalog printing processes is required to identify and analyze catalog expenses for proper sub-ledger coding. Maintain daily control of LE Media accounts payable system including verifying daily balance, running system reports, processing voids and intercompany reporting.
Responsible for the set up and maintenance of expense tracking sub-ledgers.
Responsible for invoicing Weber grill and collect payments; prepare monthly Sarbanes schedule.
Request and maintain Certificate of Insurance for Lands' End purchasing vendors (US & Foreign) monthly.
Maintain a variety of Excel spreadsheets and reconcile to general ledger at month end.
Provide support and back-up for staff accountants as required.
Must follow all safe work practices, escalate unsafe conditions and report incidents.
MAINTAIN ALL CASH AND MERCHANDISE DONATIONS FOR TAX REPORTING.
MAKE COPIES OF ALL FIXED ASSETS FOR ACCURATE REPORTING AND RECORD KEEPING.