Sr. Regulatory Manager

D.S. & Durga•Brooklyn, NY

10d•Hybrid

About The Position

The Sr. Regulatory Manager owns the day-to-day regulatory compliance and execution of D.S. & Durga’s global fragrance, home fragrance and personal care portfolio. This autonomous individual-contributor role works across Product Development, Operations, Marketing, Creative, Wholesale and International to ensure new launches, existing products and packaging changes meet applicable regulatory requirements and are completed on time across the markets where the company operates. The role manages internal regulatory workflows, including product registrations, formula and ingredient documentation, artwork and claims review, testing coordination, technical documentation and regulatory tracking. The manager also works with external regulatory experts, Responsible Persons, laboratories, manufacturers and distributors when specialized expertise or local representation is needed. The position requires strong regulatory knowledge, disciplined planning, early identification of dependencies and risks, and accountability for driving work through resolution. The role is based in Brooklyn, New York, with a hybrid schedule requiring three days per week in the office. It has no direct supervisory responsibilities.

Requirements

5–7+ years of progressive Regulatory Affairs experience in fragrance, cosmetics, personal care or beauty, with demonstrated ability to independently own regulatory workstreams end to end.
Hands-on experience with product registrations, formula and ingredient documentation, artwork and labeling review, claims compliance and technical documentation.
Working knowledge of U.S. cosmetic regulations, including MoCRA, and experience supporting products sold internationally.
Experience coordinating product safety, stability and claims-substantiation testing.
Experience working directly with manufacturers, suppliers, laboratories, regulatory consultants and/or Responsible Persons.
Strong project-management and organizational skills, including the ability to manage multiple launches, markets and deadlines simultaneously.
Experience with regulatory submission portals, such as FDA Cosmetics Direct and CPNP/SCPN.
Proficiency in MS Office or Google Workspace and strong Excel or Google Sheets skills for tracking, calendars and reporting.
Ability to read, analyze and interpret scientific and technical documents, regulatory and legal texts, and governmental regulations; write assessments, technical correspondence, SOPs and procedure manuals; and present information effectively.
Ability to apply fractions, percentages, ratios and proportions to practical situations, including ingredient concentrations and allergen thresholds; interpret formula data, test results and basic statistical information.
Ability to define problems, collect data, establish facts and draw valid conclusions, and apply evolving or market-specific technical and regulatory requirements to products.
Demonstrated attention to detail, planning, organization, judgment, risk assessment, problem solving, communication, collaboration, ownership, accountability, integrity and confidentiality.
Ability to navigate regulatory portals and databases and adapt to new systems and technology.
Ability to follow company policies and procedures, complete administrative tasks accurately and on time, support organizational goals and contribute to an inclusive, respectful workplace.
The physical demands include regularly sitting; frequently using hands to finger, handle or feel and talking or hearing; and close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Nice To Haves

Bachelor’s degree in Chemistry, Cosmetic Science, Biology, Pharmaceutical Sciences or a related scientific discipline is preferred.
An advanced degree or Regulatory Affairs Certification (RAC) is a plus.
Familiarity with EU/UK cosmetic requirements, including Responsible Person, CPNP/SCPN and product information file (PIF) processes, is strongly preferred.
Fragrance regulatory experience, including IFRA standards and fragrance allergen requirements, is strongly preferred.
Familiarity with EPR, California requirements and evolving U.S. state-level cosmetic regulations is preferred.
Experience within a growing beauty or fragrance business with a high new-product launch cadence is preferred.
Experience with formula-management, regulatory compliance or PLM software is a plus.
Experience with an ERP system such as Business Central or NetSuite is a plus.

Responsibilities

Own and coordinate regulatory submissions, registrations, notifications and renewals for U.S. and international markets, including applicable MoCRA requirements.
Coordinate EU/UK and other international registrations with Responsible Persons, distributors and external regulatory partners.
Maintain market-specific requirements and regulatory calendars, and identify regulatory changes that may affect product availability, launches or continued commercialization.
Review and maintain formula, ingredient and technical documentation required for compliance and product registration.
Obtain and maintain IFRA certificates, SDS, allergen documentation, Certificates of Analysis and other required technical documentation from manufacturers, fragrance houses and suppliers.
Maintain complete, accurate and audit-ready product regulatory files and dossiers; identify documentation gaps and drive them to resolution.
Escalate complex formula, ingredient, safety or toxicological matters to external regulatory specialists when appropriate.
Review packaging artwork, ingredient declarations, warnings, symbols and other labeling for regulatory compliance before production.
Review marketing and product claims for compliance and confirm appropriate substantiation is available; document artwork and claims approvals.
Coordinate product safety, stability, compatibility, microbiological and claims-substantiation testing, maintaining schedules, documentation and final reports.
Promptly identify and escalate testing failures, adverse events, safety concerns and other material regulatory risks; support applicable adverse-event reporting.
Serve as the internal Regulatory point person throughout product development and commercialization, maintaining a forward-looking view of requirements and dependencies.
Ensure registrations, documentation, testing, artwork approvals and external dependencies are completed on time against launch and market-entry timelines.
Work cross-functionally to identify regulatory blockers early and drive them through resolution; support distributors and commercial teams with regulatory documentation and market-specific requirements.
Maintain an up-to-date view of regulatory priorities, launch and market readiness, compliance risks and remediation activities, including clear impact, status, mitigation, actions, owners and due dates for material issues.
Lead the weekly regulatory review, drive agreed actions and escalate at-risk timelines or compliance requirements.
Maintain disciplined closure and documentation of completed regulatory work to preserve institutional knowledge and prevent recurring issues.
Manage day-to-day workflows, projects, deliverables and timelines with Responsible Persons, consultants, laboratories and other external regulatory providers; use specialist resources appropriately and manage spend efficiently.
Maintain regulatory SOPs, workflows, trackers, documentation standards and change-control processes.
Monitor regulatory developments and coordinate required actions, including EPR, applicable U.S. federal and state requirements and international obligations.
Maintain confidentiality and access controls for proprietary formulas and regulatory documentation.
Support regulatory inquiries from retailers, distributors and Customer Service.
Perform other related duties as assigned.