Sr Purchasing Contract Spec

Nicklaus Children's Hospital•Miami, FL

About The Position

Assists the Supply Chain Director and Manager in everyday management functions and activities of the purchasing and contract review process. This role involves leading purchasing agreements and/or contracts review, approval, and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to stakeholders. It also includes reviewing contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and taking action as required; assisting the department with other purchasing and contract negotiation matters. The specialist will analyze and manage local pricing agreements and group purchasing organization (GPO) contracts to ensure pricing compliance and clarify contract issues through appropriate channels. They will negotiate pricing agreements and contract terms, obtaining revised agreements to meet internal requirements and considering the potential impact on business relationships. The role also manages local pricing agreements and contracts completion to critical timelines, including milestones and expiration and renewal dates. Additionally, the specialist prepares reports or presentations as requested, including production of special project reports for purchase order related contracts, and contributes to Supply Chain annual savings targets by tracking and reporting cost avoidance and cost savings monthly to Supply Chain leadership. The role performs duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services, ensuring pricing accuracy and consistency, appropriate negotiated tier levels, reflected negotiated discount percentages, timely receipt of rebates and/or commissions, and met negotiated fill rate percentages. The specialist also prepares pricing grids for entry into the PeopleSoft Purchasing module and conducts or assists in coordinating the bid process following Supply Chain’s RFP Policy. Maintaining a positive and productive work environment through good customer relations with co-workers, fellow employees, affiliate staffs, and suppliers is essential. The role provides guidance and support to requesters in the PeopleSoft contracts module and supplier negotiations.

Requirements

Bachelor's Degree in Business, Management, or a related field (OR) 5 years of purchasing and contract negotiation experience
4-7 years’ experience in pricing agreements and contract negotiations and/or experience in hospital purchasing
Ability to communicate effectively in English both verbally and in writing.
Able to respond to rapidly changing priorities.
Capable of viewing the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.
Strong commitment to professional ethics and professional business practices.
Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.
Able to develop, lead, and execute sourcing strategies for the segment assigned (i.e., surgery, nursing, cardiology, etc.).
Able to craft negotiation strategies and close contracts with optimal terms.
Maintain a thorough knowledge of all product and service needs and industry developments related to assigned spend categories.
Establish and manage category projects, involving key stakeholders and suppliers through the process of discovery, analysis, negotiation, and finalization of contracts.
Able to build effective working relationships with suppliers.
Strong business and interpersonal skills.

Nice To Haves

Master’s degree in a related field preferred.
Experience with PeopleSoft is preferred.

Responsibilities

Leads purchasing agreements and/or contracts review, approval, and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to stakeholders.
Reviews contracts and other documents by analyzing contract requirements, special provisions, terms and conditions, and taking action as required; assists the department with other purchasing and contract negotiation matters.
Analyzes and manages local pricing agreements and group purchasing organization (GPO) contracts to ensure pricing compliance and clarifies contract issues through appropriate channels.
Negotiates pricing agreements and contract terms; obtains revised agreements to meet internal requirements and considers potential impact of business relationship.
Manages local pricing agreements and contracts completion to critical timelines including milestones and expiration and renewal dates.
Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts.
Contributes to Supply Chain annual savings targets.
Tracks and reports cost avoidance and cost savings monthly to Supply Chain leadership.
Performs duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services: ensures pricing is accurate and consistent; ensures pricing is established at the appropriate negotiated tier level; ensures negotiated discount percentages are reflected in the pricing structure; ensures correct rebates and/or commissions are received in a timely fashion; ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft Purchasing module.
Conducts and/or assists in coordinating bid process following Supply Chain’s RFP Policy, as required.
Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and suppliers that creates a positive and productive work environment.
Provides guidance and support to requesters in PeopleSoft contracts module and supplier negotiations.