Sr. Provider Onboarding Spec - Physician Recruiting - Full Time

Guthrie Enterprise

9d • Hybrid

About The Position

As a Senior Provider Onboarding Specialist, you'll play a key role in physician recruitment. From coordinating the onboarding process and ensuring compliance with regulatory standards your attention to detail will show support in many ways. If you thrive in a fast-paced environment and enjoy being the organizational backbone of a dedicated healthcare team, this is your opportunity to make a meaningful impact. Recognized as a Top Healthcare Employer Guthrie is consistently recognized for its strong workplace culture and commitment to caregiver well-being, including: Best Places to Work 2025 – Modern Healthcare America's Greatest Workplaces in Healthcare 2025, 2026 – Newsweek America's Best-In-State Employers (PA) 2025 – Forbes America's Best Employers for Healthcare Professionals 2025 – Forbes America's Best Employers for Women 2025 – Forbes Schedule & Coverage Full-Time, Day Shift, Hybrid after orientation period Benefits That Matter Medical, Dental, and Vision coverage starting the first of the month after hire PTO starts Day 1 Voluntary 403(b) Retirement Plan with Employer Match through Fidelity Employee Assistance Program providing confidential support for personal and professional well-being Shift Differentials and Premiums for evenings, nights, weekends, and float coverage Friendly, inclusive work family where you'll feel valued and supported Summary The Senior Provider Onboarding Specialist oversees the onboarding process for permanent, per diem, and temporary providers within Guthrie Medical Group. This position involves a higher level of responsibility, including leadership in onboarding processes, collaboration with various departments, and ensuring compliance with regulatory standards. The Sr. Provider Onboarding Specialist is responsible for submitting employment documentation so that new permanent, per diem, and temporary (locum) providers may begin employment on time. The specialist is also responsible for creating new and updated APP collaborative and supervising agreements, meeting and vacation metric tracking, and CME tracking for GMG providers. Partners with the medical group and support departments to strategize, lead, and execute new provider preboarding, onboarding, and orientation (per diem and locums) to support readiness for growth and retention goals.

Requirements

• A minimum of four years of experience in provider onboarding or a related administrative role in the healthcare sector is required.
• Demonstrated ability to work independently and efficiently is needed.
• A thorough understanding of software applications is required.
• A high school diploma is required.

Nice To Haves

• Knowledge of applicable employment, compensation/benefits, and employee relations laws and regulations is preferred.
• Demonstrated leadership skills and the ability to mentor and guide junior team members.
• Thorough understanding of provider credentialing, licensing, and regulatory compliance.
• A Bachelor's Degree in related field is preferred.

Responsibilities

• Oversees the onboarding process for permanent, per diem, and temporary providers within Guthrie Medical Group.
• Submits employment documentation so that new permanent, per diem, and temporary (locum) providers may begin employment on time.
• Creates new and updated APP collaborative and supervising agreements, meeting and vacation metric tracking, and CME tracking for GMG providers.
• Partners with the medical group and support departments to strategize, lead, and execute new provider preboarding, onboarding, and orientation (per diem and locums) to support readiness for growth and retention goals.
• Provides guidance and mentorship to Provider Onboarding Coordinators.
• Acts as a resource for complex issues in the onboarding process.
• Continually evaluates and enhances the onboarding process, identifying areas for improvement and implementing solutions.
• Works closely with credentialing, enrollment, and onboarding/retention colleagues to streamline preboarding and onboarding processes.
• Ensures adherence to all applicable employment, compensation/benefits, and employee relations laws and regulations.
• Acts as a primary point of contact for escalated inquiries and requests.
• Maintains regular communication with newly hired providers and various departments.
• Leads and coordinates orientation sessions for per diem and locum providers, collaborating with subject matter experts and GMG managers.
• Oversees the management of PA Child Protective Services Law clearances for all GMG providers and locums.
• Conducts regular audits to ensure compliance with regulatory standards.
• Provides detailed reports to leadership.
• Collaborates with credentialing, enrollment, and onboarding/retention colleagues for the preboarding and onboarding process for Guthrie Medical Group and locum providers to ensure the providers are ready to begin employment on their contracted start date.
• Monitors progress for initial medical and DEA licensure, credentialing, and obtaining hospital privileges- alerting leadership of any barriers encountered.
• Responsible for the accuracy and completeness of the new provider's credential file before the start date.
• Initiates pre-arrival communication via personal outreach immediately upon the returned signed contract; maintain a pattern of regular contact with the newly hired provider until their start date.
• Works with the hiring departments to ensure all regulatory requirements are met and ready for the new provider.
• Coordinates orientation sessions for newly hired per diem and locum providers with appropriate Guthrie subject matter experts and GMG managers.
• Responsible for notifying appropriate departments of the provider start date, changes in practice, and distributing credentials.
• Responsible for individual Advance Practice Provider collaborative and supervisory agreement creation and updates.
• Manages PA Child Protective Services Law (CPSL) clearances for all GMG providers and locums.
• Tracks and addresses regulatory requirements that new clearances be redone every five years.
• Assists in developing audit tools/checklists, performs consistent regulatory internal audits to ensure compliance with all regulatory standards, identifies gaps and opportunities, prepares reports, and keeps records of findings.
• Assists in the development and documentation of corrective action plans if needed.
• Tracks and verifies all required certifications, medical and DEA licenses, and collaborative and supervisory agreements (prescriptive authority) upon renewal.
• Initiates communications with employees, managers, VPs, MSOs, and GMG President when applicable during the renewal process.
• Provides regular reporting to providers and managers.
• Promptly alerts department managers or leads if there is a discrepancy or error.
• Processes locum invoices, including auditing and alerting department manager and company of discrepancies, submitting to leadership for approval and timely processing.
• Provides confidential administrative support in activities associated with Sr. Provider Onboarding functions.
• Performs basic departmental tasks, including but not limited to answering phones, arranging meetings, filling, copying, etc.
• Responsible for ordering office supplies and maintaining inventory.
• Conduct process improvement activities continually.

Benefits

• Medical, Dental, and Vision coverage starting the first of the month after hire
• PTO starts Day 1
• Voluntary 403(b) Retirement Plan with Employer Match through Fidelity
• Employee Assistance Program providing confidential support for personal and professional well-being
• Shift Differentials and Premiums for evenings, nights, weekends, and float coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED