Sr Proposal Specialist

Ballard Marine Construction•Washougal, WA

6d•$90,000 - $125,000•Onsite

About The Position

Ballard Marine Construction is a specialty underwater and marine construction company delivering innovative technical solutions across the Power, Water/Wastewater, Transportation, Industrial, and Environmental markets. The Sr Proposal Coordinator will sit at the center of the effort to win work, bringing together Estimating, Operations, Business Development, Marketing, and regional teams to turn complex information into clear, compelling pursuits. This role is for someone who can take ownership, challenge the ordinary, raise the standard of every submission, and help shape how Ballard shows up in the market. The work will directly support what the company pursues, wins, and how it tells the story of who it is. The Sr Proposal Coordinator leads the development of high-quality, compliant, and compelling proposals that position Ballard to win complex marine and heavy civil work. This position requires strong judgment, sharp attention to detail, and the ability to turn technical information into clear, persuasive content under tight deadlines. The Sr Proposal Coordinator will also help strengthen proposal systems, templates, tools, and best practices while building toward greater leadership within Ballard.

Requirements

Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or a related field preferred
Equivalent proposal, marketing, communications, or AEC industry experience may be considered in place of a degree
3 + years’ of experience in proposal coordination, proposal management, estimating support, or a similar role developing qualifications, bids, and technical proposals within the Architecture, Engineering, and Construction industry (AEC)
Experience supporting public and private sector pursuits, coordinating with technical teams, and managing proposal development from kickoff through final submission
Advanced proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop, along with Microsoft Office and Adobe Acrobat
Strong writing, editing, proofreading, formatting, graphic layout, and document production skills
Ability to interpret RFP requirements, build compliance matrices, identify differentiators, and organize content for clarity and impact
Strong communication and interviewing skills with the ability to gather technical information and develop compelling content
Exceptional organization, time management, and attention to detail with the ability to manage multiple deadlines
Ability to work independently, collaborate across teams, and perform in a fast-paced environment
Experience using AI and other tools to improve proposal workflows and production efficiency

Nice To Haves

Experience with marine, heavy civil, infrastructure, or specialty construction pursuits preferred
Graphic design, SharePoint, and proposal management platform experience preferred

Responsibilities

Lead the development and production of qualifications, bids, and technical proposals from kickoff through final submission
Review solicitation requirements, develop compliance matrices, establish proposal schedules, and coordinate all required deliverables
Gather information from technical teams and translate it into clear, accurate, and compelling proposal content
Write, edit, and maintain non-technical content, including project descriptions, qualification summaries, resumes, and company information
Coordinate graphics, layout, and document design to strengthen proposal clarity, consistency, and presentation
Manage subconsultant and subcontractor qualifications, supporting documentation, trackers, and compliance requirements
Prepare presentation materials and support interview planning, coordination, and production
Perform final quality control, production, packaging, and delivery of proposals and bid documents
Maintain proposal templates, style guides, best practices, data platforms, and Estimating and Marketing SharePoint content
Identify and implement process improvements, including the use of AI and other tools to improve proposal development and production efficiency
Support the continued development of proposal standards, systems, and team capabilities across Ballard