Sr. Proposal and Marketing Coordinator (NORESCO)

Carrier

1d•Remote

About The Position

NORESCO is seeking a full‑time Proposal team member to join our Sustainability Services Team. In this role, you’ll collaborate closely with Account Executives and technical directors to lead and manage the full lifecycle of high‑impact proposals (RFQs/RFPs). This includes developing strategic, persuasive content; coordinating inputs across diverse contributors; driving schedules and deadlines; and preparing polished, competitive submissions that reflect the NORESCO story with authenticity and integrity. Strong creative and technical writing skills are essential, as you’ll be directly responsible for producing award‑winning proposals that position our team for success. You will also support interview preparation and presentation materials for shortlisted opportunities, ensuring consistency in messaging, structure, and quality. The ideal candidate thrives in a fast‑paced, deadline‑driven environment, can manage multiple complex pursuits simultaneously, and brings exceptional writing, organization, and communication skills—along with a detail‑oriented, self‑directed, and solutions‑focused mindset. As a critical member of the team, you will help translate complex technical expertise into clear, compelling narratives that highlight NORESCO’s strengths and value. NORESCO’s Sustainability Services team provides third‑party consulting services that influence every level of the built environment—from optimizing new and existing buildings to shaping national energy codes and standards. We deliver high‑performance consulting solutions using cutting‑edge innovations and proven technologies to help clients achieve their sustainability and decarbonization goals.

Requirements

5+ years’ experience working in proposal management for AEC industry and/or professional services firm
Bachelor’s degree

Nice To Haves

Proficient in Adobe Creative Cloud applications, including InDesign
Degree in in Marketing, Graphic Design, Communications, Journalism, English, or other appropriate degree
Understanding of, or interest in, the energy engineering/sustainability industry
Strategic thinking and ability to align proposals with client goals and win themes
Experience leading proposal schedules, outlines, and review cycles
Strong time management skills, with the ability to hold team members accountable and consistently track and follow up on action items
Problem-solving skills, especially under tight deadlines
Familiarity with pursuit strategy, positioning, and competitive differentiation
Experience in marketing/proposal preparation role with a professional services firm
Exceptional written communications and editing skills
Ability to work with a variety of personalities within a flexible schedule to drive internal schedules and ensure deadlines are met
Ability to work in a fast-paced, deadline driven and energizing environment while consistently producing collateral and support material of exceptional quality
Strong attention to detail with strong quality control and compliance oversight
Talented in translating highly technical information into clear and concise written communications and for producing multi-page documents that are thoughtful, highly organized, logical, and easy to understand
Proficiency in customer relationship management systems like Salesforce is a plus
A positive, can-do attitude

Responsibilities

Own and lead multiple RFQ/RFP submissions simultaneously, including scheduling and driving deadlines and team meetings, coordinating contributor inputs, editing content to match strategy, laying out materials using templates, creating key graphics (org charts, process diagrams, covers, tabs), and overseeing final production and delivery
Facilitate and lead proposal kickoff meetings, ensuring clarity on roles, strategy, deliverables, and schedules.
Balance competing deadlines while supporting execution of the external communications plan and other marketing initiatives
Develop win strategies, themes, and differentiators in close collaboration with pursuit teams
Graphic design experience or strong visual design sense preferred, with ability to create polished, visually consistent, high-quality proposal layouts.
Coordinate and integrate technical content from subject‑matter experts, ensuring accuracy, consistency, and alignment with the pursuit strategy.
Track proposal progress and communicate status to pursuit teams and leadership, escalating risks to deadlines or quality when needed.
Produce high‑quality print and electronic documents.
Perform initial written and graphic QA/QC on all proposals, qualifications packages, and interview materials before manager/director review – also ensuring full compliance with RFQ/RFP requirements, including formatting, forms, and submission protocols
Coordinate and support interview preparation, including slide development, messaging alignment, and providing feedback/coaching to presenters
Conduct debriefs after submissions to identify wins, gaps, lessons learned, and opportunities for continuous improvement
Help identify, support and implement process improvements, templates, and tools to enhance proposal efficiency and quality
Help enforce standardization of workflows and best practices across the marketing/proposal function
Serve as a resource for proposal best practices across teams