Sr. Project Manager
About The Position
XiFin is hiring an experienced Senior Project Manager for its Project Management Office to lead complex technology and cross-functional initiatives from kickoff through close. Reporting to the Director, PMO, this individual contributor will own a portfolio of projects spanning Product, Engineering, Sales, Marketing, and Operations. The role is based at XiFin’s offices in San Diego, California. The Senior Project Manager will plan and deliver projects, manage timelines, dependencies, risks, budgets, and communications, and keep stakeholders aligned and informed. The role also uses AI-enabled tools to improve project tracking, reporting, documentation, and workflow efficiency. XiFin may consider candidates for either Project Manager or Sr. Project Manager, with final title and compensation determined during selection based on experience and skills.
Requirements
- Bachelor’s degree in business, technology, or a related field.
- At least 5 years of project management experience, including management of technology implementations, system integrations, or go-to-market launches.
- Direct experience managing cross-functional projects involving stakeholders across multiple departments.
- Experience using project management software such as Smartsheet, Asana, Jira, or Microsoft Project.
- Experience using AI-enabled tools for reporting, documentation, or workflow automation.
- Ability to stay organized and detail-oriented while managing multiple projects and competing deadlines.
- Ability to build trust with stakeholders at all levels, from individual contributors to senior leaders.
- Clear, proactive communication, including surfacing risks and bad news early.
- Ownership of outcomes and reliable follow-through without close oversight.
- Curiosity about AI and new tools, and interest in applying them to improve efficiency.
Nice To Haves
- PMP, CAPM, or equivalent project management certification.
- Experience in healthcare technology or revenue cycle management.
Responsibilities
- Lead complex technology and cross-functional projects from intake through close, creating project plans, timelines, and resourcing estimates.
- Manage execution across multiple concurrent projects, keeping work on track against scope, schedule, and budget.
- Identify risks and dependencies early and drive issues to resolution before they affect delivery.
- Partner with stakeholders across Product, Engineering, Finance, HR, Sales, Marketing, and Operations to align priorities, scope, and timelines.
- Facilitate project meetings, working sessions, and check-ins to keep cross-functional teams aligned and moving forward.
- Serve as the primary point of contact for assigned projects and escalate decisions and trade-offs to appropriate stakeholders.
- Use AI-enabled tools to streamline project tracking, status reporting, and documentation.
- Apply AI tools introduced by the PMO across projects and share feedback to improve their use.
- Maintain current project documentation, including charters, status reports, and meeting notes.
- Provide regular stakeholder and PMO leadership updates using standard reporting formats.
- Capture lessons learned at project close to inform future project work.
Benefits
- Comprehensive medical, dental, vision, and telehealth benefits.
- 401(k) with company match and personalized financial coaching.
- Health Savings Account (HSA) with company contributions.
- Wellness incentives for preventative healthcare activities.
- Tuition assistance.
- Flexible time off.
- Company-paid holidays.
- Social and fun events at company locations.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
