Sr. Project Manager - Office of the Chief Operating Officer

Ogletree Deakins • Greenville, SC

2d • Onsite

About The Position

The Project Manager reports directly to the Chief Operating Officer and is responsible for supporting the COO in the planning, coordination, and execution of a wide range of strategic, operational, and administrative initiatives across the Firm. This role serves as a critical extension of the COO's office, assisting with the management of cross-functional projects, tracking key deliverables, coordinating with internal stakeholders, and handling miscellaneous items as directed by the COO. The Project Manager will work closely with Firm leadership, practice groups, office administrators, and business professionals to advance the Firm's strategic objectives, drive operational improvements, and ensure the efficient and timely completion of priority initiatives.

Requirements

• A bachelor's degree in business administration, management, or a related field is required.
• A minimum of eight to ten years of project management experience is required, preferably within a law firm, professional services firm, or similarly complex organizational environment.
• Demonstrated experience managing cross-functional projects, coordinating with multiple stakeholders, and driving initiatives from conception through completion is required.
• Exceptional organizational and project management skills, with a proven ability to manage multiple priorities simultaneously in a fast-paced environment.
• Strong written and verbal communication skills are essential, including the ability to prepare clear, concise reports, presentations, and correspondence for senior leadership.
• High degree of professionalism, discretion, and sound judgment, particularly when handling confidential and sensitive information.
• Proficiency in Microsoft Office Suite, project management software, and collaboration tools is required.
• Strong analytical and problem-solving skills, with the ability to synthesize complex information and present actionable recommendations.
• Demonstrated ability to build and maintain effective working relationships across all levels of an organization is essential.
• Self-starter who takes initiative and thrives in an environment that demands flexibility, adaptability, and a hands-on approach.
• Detail-oriented, highly reliable, and committed to delivering work of the highest quality.
• Collaborative mindset, a positive attitude, and a strong commitment to the Firm's values, culture, and mission are essential.

Nice To Haves

• A master's degree in business administration (MBA) or a related discipline is preferred.
• Experience supporting senior executives or C-suite leadership is strongly preferred.

Responsibilities

• Assist the COO in serving as a strategic business partner and advisor to Firm leadership by coordinating the implementation of the Firm's strategic plan and other strategic activities.
• Develop and maintain a broad understanding of the organization's holistic vision as led by the Managing Shareholder, including practice and office operations, market positioning, and competitive landscape.
• Facilitate strategic planning sessions, track progress on key business initiatives, and monitor the development and execution of revenue, profitability, and other firmwide, practice-specific, and geographic-specific objectives.
• Drive projects focused on continuous improvement and efficiency in business operations and other profitability-strengthening efforts.
• Coordinate infrastructure, technology, business process, client service delivery, and other organizational and institutional enhancement initiatives as directed by the COO.
• Track project milestones, identify potential obstacles, and report on progress toward operational optimization goals.
• Cultivate and maintain robust lines of communication across the organization on behalf of the COO's office.
• Build and sustain strong working relationships with partners, lawyers, and business professionals firmwide.
• Foster collaboration, connectivity, and an aligned approach between and amongst the Firm's functional leadership team by coordinating cross-departmental meetings, preparing communications, and facilitating information sharing.
• Assist the COO in ensuring that financial controls and guidelines are in place to optimize cost effectiveness, efficiency, and profitability.
• Support the management and implementation of the Firm's annual budget process, including gathering data, preparing reports, tracking expenditures, and coordinating with relevant stakeholders.
• Support all aspects of risk management, business continuity, disaster recovery, and emergency management strategic planning and program development.
• Develop, maintain, and test related plans, policies, and procedures, and coordinate with internal and external resources as needed.
• Monitor current trends and best practices in legal and professional services strategies and management on behalf of the COO.
• Research and summarize the impact of new innovations, developments, and regulations, and assist in preparing recommendations for appropriate action.
• Assist the COO in developing a best-in-class business services team that enables the Firm to operate effectively.
• Support the evaluation of organizational structure and staffing to determine optimal alignment, and help coordinate recommended changes.
• Aid in the mentoring and professional development of the Firm's business professionals, and help foster a team-oriented culture of excellence that promotes respect, collaboration, professional excellence, and the highest levels of client service.
• Manage and coordinate additional projects, assignments, and miscellaneous items as directed by the COO.
• Prepare presentations, reports, memoranda, and other materials for Firm leadership.
• Maintain organized project files, track deadlines, and ensure timely follow-up on outstanding action items.

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior