Sr Project Coordinator (Temporary)
About The Position
Company 3 is looking to hire a Commercial Production Coordinator to join its team! In this role you will act as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects. Possessing a sense of urgency, the Commercial Production Coordinator will demonstrate an ability to work within a fast-paced and collaborative environment, deliver accurate and quality work on schedule, and have excellent skills in building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management, coworkers, and artists. This position reports to the Head of Production, the position location would be at our Santa Monica studio and typical work schedule would be 2pm – 10pm (with flexibility for overtime as needed).
Requirements
- Self-starting and a positive, can-do attitude.
- Adaptable, organized, and proactive.
- Great collaboration with all members of a project.
- Perseverant under pressure in a quick pace environment.
- Episodic or Feature Finishing Post-Production Experience.
Nice To Haves
- Basic knowledge of offline editing, VFX and sound workflows
- Basic knowledge of scheduling the post process
- Media Pulse and/or post-production scheduling software experience
- Background and/or knowledge of offline editing
- Basic knowledge of task based software (ClickUp, Asana, Jira)
Responsibilities
- Help the Lead Producer manage and drive color and delivery schedules.
- Act as a main point of contact alongside your producer for their internal CO3 team and clients via in-person interactions, e-mail, and phone.
- Assist in maintaining effective communication with the internal team and clients regarding job status.
- Coordinate and verify project needs prior to any session start times and/or client arrivals as well as deliveries.
- Firsthand communication with Producers upon arrival and throughout the day.
- Assist in the collection and logging of project statuses and key information.
- Keep the production team up to date on project status.
- Generate prep and post status reports, daily memos, and week at glances.
- Support commercial assists with project information, prioritizing tasks, and ensuring they have the elements to complete their tasks.
- Interface with client if required elements for jobs are missing.
- Assist producer in the creation, actualizing and billing of work orders.
- Ensure all resources assigned to job are available as scheduled.
- Make sure projects and resources are ready for sessions to begin on time.
- Work with Producer and assistants to troubleshoot any session related problems.
- Assist in greeting and escorting clients to the bays upon arrival.
- Assist in checking in on artists, clients, assists, and client services on a regular basis to make sure the session is well supported.
- Notify the Producer if any delivery deadlines that will or are in jeopardy of being missed.
Benefits
- Comprehensive package of health, retirement, and insurance benefits and paid time off for eligible part-time employees working 25 or more hours per week and full-time employees in the US.
- Retirement, select insurance benefits, and where required by law, health benefits for eligible project hires and part-time employees working less than 25 hours per week in the US.
- Local benefits plan offerings as adopted and amended from time to time for roles filled in Canada and other territories.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
