Sr. Project Coordinator - Brand and Creative Services

Seattle Children's Hospital • Seattle, WA

1d

About The Position

The Project Coordinator Sr. is responsible for facilitating activities associated with a specific complex project or group of complex projects including scheduling, coordination of communication, data management, document preparation, and process improvement. Supports development and maintenance of related tools, policies, training materials, and methods/procedures for communication and coordination with internal teams, external departments, and community providers, payers and agencies. Works in collaboration with the Project Manager and other project staff to help to implement the project's objectives in support of identified goals and the continuous improvement process. Partners with the project team to implement operational solutions. Responsible for ensuring effective communication among stakeholders and project staff. Facilitates interdepartmental activities ensuring ongoing effective project operation and/or implementation. Oversees a moderate to high volume of complex work in support of the project. Note: Work typically associated with this level is broadly defined with open-ended parameters and has a broad scope/impact on the organization. In addition, the work is highly complex with regular requirements to choose among various solutions or options. A moderate to high degree of ambiguity is expected in the work. This level exercises independent judgment under limited supervision. Primary responsibilities include but are not limited to: Project & Budget Coordination Financial Tracking: Maintain and reconcile a $3M project budget, ensuring all spend is documented, tracked against milestones, and reported accurately to leadership. Creative Workflow Management: Coordinate the day-to-day progress of creative projects, through Monday.com a project managing tool, manage timelines and assets to ensure the team creates maintains deadlines. This will include trafficking assets to the media agency. Team Liaison: Act as the "go-to" resource for the PR and Creative teams, providing them with clear tips and guidelines on how to collaborate effectively and get the best results. Logistics & Partner Management Independent Training Logistics: Lead the full coordination of special training sessions—from booking and materials to scheduling—with minimal supervision, taking full ownership of the event’s success. Seamless Onboarding: Manage the administrative and technical setup for all freelancers and vendors, ensuring they have the tools and info they need to start contributing on day one. Internal Marketing & Sales Brand Store Support: Run internal marketing campaigns for the company brand store, using simple, creative tactics to boost employee awareness and engagement. Sales Execution: Manage the day-to-day operations and sales tracking for internal brand merchandise, focusing on making the purchasing process easy and efficient for staff. SERIES CONCEPT: A project is a temporary endeavor undertaken to create a unique product, service or result. A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources. And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. So a project team often includes people who don't usually work together – sometimes from different functional areas and across multiple geographies.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three (3) - Five (5) years’ experience in a project coordination or administrative support role or equivalent.
• Demonstrated successful experience in drafting, editing, and creating written communications and/or reports.
• Experience providing administrative support.
• Experience in a health care setting.
• Experience with information collection management systems.
• Experience with collaborative on-line tools to support distributed project teams (MS Project, Wikis, web surveys).

Nice To Haves

• Certified Associate Project Management Professional (CAPM) certification.
• Minimum of five (5) years increasingly responsible experience coordinating workflow, data and information tracking, project management, and working with executive staff.
• Experience with Continuous Performance Improvement (CPI) or similar methodology.
• Experience working on process improvement projects.
• Experience working with vendors, consultants, and other purchased services.
• Demonstrated excellence in database management and information collection management systems.
• Advanced proficiency with Microsoft Office suite.

Responsibilities

• Project & Budget Coordination
• Financial Tracking: Maintain and reconcile a $3M project budget, ensuring all spend is documented, tracked against milestones, and reported accurately to leadership.
• Creative Workflow Management: Coordinate the day-to-day progress of creative projects, through Monday.com a project managing tool, manage timelines and assets to ensure the team creates maintains deadlines. This will include trafficking assets to the media agency.
• Team Liaison: Act as the "go-to" resource for the PR and Creative teams, providing them with clear tips and guidelines on how to collaborate effectively and get the best results.
• Logistics & Partner Management
• Independent Training Logistics: Lead the full coordination of special training sessions—from booking and materials to scheduling—with minimal supervision, taking full ownership of the event’s success.
• Seamless Onboarding: Manage the administrative and technical setup for all freelancers and vendors, ensuring they have the tools and info they need to start contributing on day one.
• Internal Marketing & Sales
• Brand Store Support: Run internal marketing campaigns for the company brand store, using simple, creative tactics to boost employee awareness and engagement.
• Sales Execution: Manage the day-to-day operations and sales tracking for internal brand merchandise, focusing on making the purchasing process easy and efficient for staff.

Benefits

• Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more.
• Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees