Sr. Project Administrator

CannonDesign•Minneapolis, MN

15d•Onsite

About The Position

You will provide support to senior leadership of large-scale projects. This role will be done working in the office along with the potential for client and on-site visits as required. This position requires consistent on-site presence at the project site in Rochester, Minnesota. CannonDesign offers relocation and temporary relocation support to help facilitate this on-site requirement.

Requirements

Associates degree in a related field is required.
Minimum of 8 years of experience performing in related roles required.
Experience working with executives, senior level teams, and interface with clients a must.
Strong verbal and written communication skills as well as presentation skills.
Ability to work in a team setting, strong time management and organizational skills.
Ability to handle multiple projects to meet required deadlines.
Accuracy / Detail-oriented and ability to follow through on a timely basis.
Ability to work independently with limited direction.
Ability to manage sensitive and confidential information.
Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint.
Experience with video and audio meeting technologies.
MS Project schedule development experience.

Nice To Haves

Bachelors degree with some legal administrative or paralegal background preferred.
Experience working in the architecture/engineering/interior design industry preferred.
InDesign experience preferred.
Procore and Newforma software experience a plus.

Responsibilities

Responsible for the preparation of internal and external communication including written project documentation.
Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
Prepare project team memos and project presentations and reports.
Take and transcribe project meeting notes.
Support the project leaders in reviewing project/program performance.
Help formulate new efficient processes while maintaining critical workflows.
Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget.
Monitor project plan and flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
Prepare complex spreadsheets and database work in various database tools.
Maintain project records including key project data and financial data.
Maintain project logs for correspondence, contracts, and other documents as needed.
Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
Maintain project files according to firm standards.
May assist with other marketing-related tasks including proposal presentations when requested.
Support project proposal and contracting effort.
Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
Organize and set up onsite client meetings as needed.
Assist in report generation.
Coordinate with Project Controller and Accounting for leadership engagement and reporting.
Assist with project staffing data in Deltek Vision Project/Resource Planning.
Assists with ensuring project stays within budget.
May supervise lower-level Project Administrators or Administrative Assistants.
Perform other duties as assigned.