Sr. Program & Administrative Specialist - Regeneron Innovation Center

Regeneron Pharmaceuticals•Tarrytown, GA

6d•Onsite

About The Position

The Regeneron Innovation Center (RIC) is a startup initiative focused on protecting and externalizing Regeneron's scientific strengths. The RIC aims to activate and share Regeneron's Innovation Principles to foster innovation both internally and externally, positioning Regeneron as a leading, radically different biotechnology company. The Sr. Program and Administrative Specialist is crucial to the operational success of this team, supporting all programs, events, and infrastructure to translate strategy into delivery. This role requires strong judgment and polish to represent the RIC effectively with C-suite leaders, external partners, and senior stakeholders. The specialist will manage day-to-day operations and provide direct support to the Head of RIC to ensure their organization and effectiveness.

Requirements

Bachelor’s degree required.
5–8 years in executive assistance, program coordination, operations, event management, and executive support.
Demonstrated experience managing complex, multi-stakeholder programs and enabling a senior leader.
Proven program and event execution: coordinating logistics, vendor relationships, and attendee communications for convenings of 100+ participants.
Experience with vendor onboarding and procurement in a corporate environment, including contract routing, purchase-order management, and accounts-payable processes.
Budget-tracking experience: comfortable maintaining a real-time spend tracker, flagging variances, and coordinating with finance on purchase orders and reimbursements.
Experience enabling a senior leader (SVP or C-suite) with schedule coordination and T&E support as part of a broader operational role in a demanding, high-discretion environment.
Proficiency with productivity and AI tools preferred (Copilot, Claude, or equivalent).
Comfort with expense-management platforms (Concur or equivalent).

Nice To Haves

Administrative support, communications, business, programs and event management, or a related field are well-suited to this role.

Responsibilities

Translate RIC's content and vision into flawless execution, owning end-to-end logistics for signature programs like the TEDxRegeneron Innovation Summit, Advisory Council meetings, academic partnership convenings, and global forums. This includes managing venue, AV, speaker logistics, and run-of-show.
Partner with experience design agencies on production timelines to ensure deliverables are met on schedule and to specifications.
Own vendor relationships from contracting and procurement to ongoing management.
Partner with the Program Manager on budget tracking and real-time spend monitoring against plan.
Build and maintain RIC's operating backbone, including onboarding new team members, managing brand-consistent materials, and overseeing shared systems.
Act as the first point of contact for RIC's internal and external partners, ensuring seamless coordination across senior stakeholders.
Manage logistics and communications for Advisory Council meetings and external partner engagements, including preparing materials, aligning schedules, and ensuring a seamless participant experience.
Serve as a trusted operating partner to the Head of RIC, managing calendar and travel needs to protect their strategic time and ensure they are prepared for engagements.