Sr. Production Specialist
About The Position
The Sr. Production Specialist supports Live Nation’s production department by overseeing administrative, financial, staffing, documentation, and show-advancing operations. The role maintains vendor accounts, processes and distributes invoices, reconciles department purchasing and travel cards, manages PEX cards, and advises local bookers and booking operations on show-related expenses. It also trains production assistants, coordinators, and staff on department procedures and online reconciliation systems. The position maintains production schedules, show and accounting records, department files, and NorCal production and talent grids; helps assign Production Managers and schedule day-of-show assistants and coordinators; and coordinates department updates and document maintenance with the Production Lead. The specialist advances shows, provides show-day support—including stadium shows—and coordinates non-labor needs between touring parties and venue event managers. Related tasks include preparing show documents and settlement materials, managing credentials and access, arranging hotels and rentals, creating certificates of insurance, and ordering office supplies. Live Nation describes its culture as passionate, motivated, entrepreneurial, resourceful, innovative, forward-thinking, and committed. The position is covered by the company’s equal employment opportunity and reasonable accommodation policies.
Requirements
- Five years of experience in the live event space.
- Proficiency with Microsoft Suite, including Word, Excel, Teams, and PowerPoint.
- Proficiency with Google Suite, including Docs, Sheets, Slides, and Forms.
- Proficiency with Adobe Pro.
- Experience working with part-time hourly employees and knowledge of California labor practices and laws.
- Strong verbal and written communication skills and phone etiquette.
- Ability to interact positively with coworkers, executives, and high-level industry professionals; prioritize, organize, problem-solve, follow up, communicate, and tactfully defuse potentially volatile situations.
- Ability to multitask, stay organized and detail-oriented, work independently, anticipate issues, and handle last-minute projects to meet deadlines.
Nice To Haves
- Undergraduate degree.
Responsibilities
- Oversee the duties of the second Production Specialist.
- Maintain training documents, the scheduling tracker, Runner protocols, and vendor accounts in good standing.
- Pay most department invoices and distribute invoices to venue management when the specialist is not responsible for payment.
- Reconcile the production department purchasing card and the Production Lead’s travel and entertainment card.
- Assist Production Managers in advising local bookers and booking operations about show-related expenses while offers are being built.
- Train new production assistants and coordinators, and train staff to use the online reconciliation system.
- Maintain show and accounting documents, department files and folders in BOX, and the NorCal Production grid and NorCal portions of the CA Talent Show grid.
- Follow Live Nation policies and procedures and support risk management and incident reporting.
- Manage show-related accounting and invoices and oversee department PEX cards.
- Assist the Production Lead with assigning Production Managers to shows and schedule day-of-show production assistants and coordinators.
- Work with the Production Lead to create and update show documents, retain prior versions, and distribute updates to the department.
- Assist the Production Lead with show advancing and provide show-day support, including for stadium shows.
- Advance dressing rooms, runners, towel orders, local meal counts, cash requests, and tour catering when applicable.
- Liaise on show days between touring parties and venue event managers regarding non-labor matters such as dressing rooms and runners.
- Create signage and sign-in sheets, and manage access, parking, and credential lists.
- Provide settlement documents, casual labor estimates, runner rental vehicle estimates, equipment and item rental or purchase invoices and quotes, and cash/check/PEX reconciliation forms.
- Book hotels for hourly Production Managers and production assistants.
- Create department certificates of insurance, order office supplies, and provide overall support to the department.
Benefits
- Medical, vision, dental, and mental health benefits for employees and their families.
- Access to a health care concierge and Flexible Spending Accounts or Health Savings Accounts.
- Free concert tickets.
- Paid time off, including paid holidays, sick time, and personal days.
- 401(k) program with company match.
- Stock reimbursement program.
- New-parent programs, including caregiver leave and baby bonuses.
- Fertility, adoption, foster, or surrogacy support.
- Career and skill development programs through School of Live.
- Tuition reimbursement and student loan repayment.
- Volunteer time off and crowdfunding match.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
