Sr Procurement Representative-Fleet Operations

Black & Veatch Family of Companies•Olathe, KS

3d•Onsite

About The Position

The Sr Procurement Representative supports the execution and coordination of fleet asset management, compliance, procurement, billing, and operational activities across Black & Veatch Construction projects. This role serves as a key liaison between Fleet Operations, Procurement, Accounting, Project Teams, and external vendors to ensure fleet assets are acquired, deployed, billed, maintained, and retired efficiently throughout their lifecycle. The Sr Procurement Representative is responsible for maintaining fleet data integrity, supporting sourcing initiatives, monitoring fleet utilization and costs, coordinating asset readiness activities, and administering fleet billing processes. This position also provides guidance and support to Fleet Asset Specialists while leading process improvements and taking ownership of complex fleet initiatives.

Requirements

Minimum of four (4) years of fleet administration, fleet operations, asset management, procurement support, billing administration, or related operational experience.
Experience supporting invoices, billing reconciliation, financial reporting, or accounting-related processes.
Demonstrated ability to coordinate cross-functional activities and manage detailed operational processes.

Nice To Haves

5-8 years of experience in fleet operations, asset management, procurement, logistics, equipment administration, billing, or related operational functions.
Experience with fleet billing, cost allocation, project accounting, invoicing, or financial reconciliation processes.
Knowledge of fleet asset lifecycle management, procurement practices, compliance requirements, and equipment operations.
Experience using fleet management systems, ERP systems, telematics platforms, and Microsoft Excel.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities while maintaining a high level of accuracy.
Valid driver's license and acceptable driving record in accordance with company policy.

Responsibilities

Coordinate fleet asset lifecycle activities including acquisition, commissioning, deployment, transfers, utilization tracking, replacement planning, and disposal.
Support equipment standardization initiatives by gathering requirements, evaluating specifications, obtaining quotes, and coordinating procurement activities.
Monitor asset performance, utilization, and downtime trends to identify opportunities for fleet optimization.
Maintain accurate fleet records within Wynne, telematics platforms, ERP systems, and other fleet management systems.
Coordinate equipment registrations, licensing, titling, telematics installation, inspections, and readiness activities.
Serve as the primary fleet billing specialist for internal and external fleet transactions.
Review and process equipment rental charges, ownership costs, maintenance expenses, fuel charges, and other fleet-related billing activities.
Ensure fleet rates, billing codes, cost centers, and project allocations are accurate and aligned with company policies.
Investigate and resolve billing discrepancies, invoice exceptions, and cost allocation concerns.
Partner with Accounting, Finance, and Project Controls teams to reconcile fleet transactions and ensure accurate reporting.
Assist with monthly accruals, spend reporting, invoice validation, and budget tracking activities.
Support fleet capital expenditure tracking, purchase order administration, and financial closeout activities.
Work with vendors to obtain pricing, lead times, specifications, and procurement documentation.
Support purchase requisition and purchase order development and tracking.
Assist with contract administration, warranty recovery, recall coordination, and vendor performance monitoring.
Validate invoices and ensure services and equipment received align with contractual agreements.
Support compliance programs related to fleet operations, licensing, registrations, DOT requirements, telematics, inspections, and company policies.
Assist with fleet audits, documentation reviews, corrective action tracking, and reporting requirements.
Coordinate and track fleet-related training and onboarding activities.
Communicate fleet procedures, standards, and program updates to internal stakeholders.
Generate fleet reports and dashboards related to utilization, billing, asset status, compliance, and financial performance.
Analyze fleet data and provide recommendations to improve asset management, utilization, and cost control.
Lead continuous improvement initiatives focused on fleet processes, data quality, customer service, and operational efficiency.
Support strategic fleet initiatives and special projects as assigned.
Provide guidance and day-to-day support to Fleet Asset Specialists and fleet support personnel.
Assist with training, onboarding, and knowledge sharing across the Fleet Operations team.
Serve as a subject matter expert for fleet systems, billing processes, reporting, and asset administration.
Lead specific projects and initiatives on behalf of Fleet leadership.