Sr Practice Administrator

Axia Women's Health • Evesham Township, NJ

3d • $80 - $120 • Onsite

About The Position

At Axia Women’s Health, recognized as a Great Place to Work for a 4th year in a
row, our vision is to lead the way in improving women's health. At the core of
achieving this is a caring, connected, and progressive community of over 400
providers across nearly 200 women's health centers in New Jersey, Pennsylvania,
Indiana and Kentucky. The rapidly growing network spans OB/GYN physicians,
breast health centers, high-risk pregnancy centers, two laboratories,
urogynecology care, and fertility centers. Together, Axia Women's Health puts
women first by delivering the personalized care needed for women to lead
healthier, happier lives.

We are actively recruiting for a Sr. Practice Administrator for our South Jersey
Fertility Center
[https://axiawh.com/locations/south-jersey-fertility-center-of-marlton/] in
Marlton, NJ. 

This is an on-site / multi-site role with locations in Marlton, Sewell & Egg
Harbor Township.  Expectation is for Sr. Practice Administrator to travel to all
3 offices at least 1x week.

The Sr. Practice Administrator provides executive-level leadership for a
multi-site Care Center, overseeing clinical and non-clinical operations,
financial performance, quality, compliance, and strategic growth. This role
partners closely with physicians, MSO teams, and regional leaders to drive
operational excellence, patient experience, and colleague engagement across all
locations.

Requirements

• Bachelor’s degree from an accredited college or university in Business, Healthcare Administration, or a related field required.
• Minimum of 5 years of experience managing a high-volume healthcare practice
• Proven experience managing a multi-site practice.
• Demonstrated experience leading teams of 60+ colleagues and multiple providers.
• Strong knowledge of electronic billing processes and medical insurance.
• Experience with EHR systems and healthcare IT

Nice To Haves

• OB/GYN or Fertility experience strongly preferred.
• Artisan experience preferred.

Responsibilities

• Direct, supervise, and coordinate all clinical, operational, and financial activities of the Care Center across three locations.
• Provide day-to-day leadership and oversight to clinical and non-clinical teams.
• Interpret and implement organizational policies, objectives, and operational procedures.
• Partner closely with the Lead Physician on practice operations and priorities.
• Coordinate with affiliate hospitals to support care delivery and operational needs.
• Oversee facility operations, maintenance, and equipment.
• Participate in the development and execution of the Care Center’s strategic growth plan.
• Support long-term business initiatives to drive growth, scalability, and profitability.
• Oversee the launch of new programs and revenue streams.
• Evaluate ROI and support expansion opportunities.
• Serve as a liaison with referring practices to strengthen relationships and drive referrals.
• Partner with Marketing on care center initiatives, events, and promotional activities.
• Drive performance against key operational and financial KPIs, including new patient volumes, productivity, and front-end denials.
• Utilize data and analytics (Tableau) to inform decision-making and performance improvement.
• Identify billing and payer trends in collaboration with Revenue Cycle Management partners and lead resolution plans.
• Ensure adherence to cash management processes, including timely completion of weekly deposits.
• Manage clinical and non-clinical expenses in alignment with approved budgets.
• Identify cost-saving opportunities.
• Oversee office and medical supply spending.
• Ensure purchase orders are accurate and maintained in Coupa.
• Collaborate with clinical leadership to develop and implement quality improvement initiatives.
• Ensure delivery of high-quality care and compliance with industry standards.
• Maintain compliance with regulatory and state governing bodies in partnership with MSO teams, including CLIA, OSHA, CDC, and DOH requirements.
• Participate in MSO and regional initiatives related to quality, compliance, and operations.
• Oversee the patient experience across all locations.
• Drive patient experience improvement initiatives and action planning.
• Manage escalation and resolution of patient complaints.
• Lead the colleague experience, driving engagement, development, and retention.
• Oversee the colleague lifecycle from recruitment through separation.
• Lead performance management, coaching, and development efforts.
• Implement colleague recognition and engagement programs.
• Mentor and support new or developing Practice or Care Center Managers.
• Oversee provider support functions, including scheduling, on-call coverage, reimbursement coordination, and PTO administration.
• Manage provider and physician credentialing processes.
• Support efficient clinical operations through staffing optimization and workflow design.

Benefits

• Full time benefit-eligibility beginning the first of the month after starting
• Choice of multiple medical insurance plans to best meet your needs
• Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!
• 401(K) with company match
• Generous PTO offering with additional time off for volunteering
• Access to Axia providers at little to no cost through Axia’s medical insurance
• Axia-paid life insurance, short term and long term disability
• Free counseling for colleagues and family members, including parents and parents-in-law
• Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level