Sr. Payroll Specialist & Office Administrator

Creative Co-Op, Inc.•Memphis, TN

10d•Onsite

About The Position

The Sr. Payroll Specialist & Office Administrator is responsible for preparing and processing the full-charge payroll function. This role also provides administrative support and coordination across operations, human resources, finance, and special projects.

Requirements

High school diploma required with a minimum of 4–6 years of related experience.
Overall knowledge of payroll management software, understanding of company policy & guidelines, compliance, and overall office management, including HR management.
Basic understanding of accounting, accounts payable, and receivable.
Must have experience in coordinating projects with all levels of management, staff, and community officials.
Working experience with high-level management, holding responsibility for confidential matters.
Ability to plan, prioritize, organize, and clearly define objectives.
Excellent social skills are necessary for teamwork and management.
Ability to execute a plan under time constraints without immediate supervision.
Accuracy in working with large amounts of data.
Possess excellent verbal and written communication skills.
Strong computer and internet research skills.
Proficient in Microsoft Word, Excel & PowerPoint.

Nice To Haves

College degree preferred.

Responsibilities

Performs full payroll processing, ensuring accuracy, adherence to policies, and vacation and time-off maintenance records.
Responsible for payroll data entry, verification, and submission with a designated 3rd-party provider.
Serves as the point of contact for payroll and any issues regarding pay and policy guidelines, including AWOP and vacation.
Assist the HR Manager with data entry, benefit processing, and the overall HR support function of the HRIS system.
Assist the HR Manager with the coordination of benefits, open enrollment, new hire process, and other tasks as assigned.
Assist, as needed, with all Company travel arrangements, scheduling meetings, compiling reports, and related data on a daily basis.
Assist, as needed, with hotel accommodations for trade shows and sales meetings, including scheduling for all employees, outside sales teams, and sales reps.
Lead and coordinate all company-sponsored activities, meetings, and company events. Assist area supervisors in preparing for departmental meetings and presentations.
Responsible for general office organization, including the office breakroom and general office supplies.
Responsible for the preparation of all non-inventory purchase orders for distribution supplies.
Assist the Vice President of Administration in the upkeep of a professional office environment to promote a positive work environment, image building, and overall office efficiencies.
Assist the Vice President of Administration in performing data entry duties, account reconciliations, and maintenance of audit files, including monthly spreadsheet updates.
SOP updates and coordination of periodic reviews.
Other duties and projects assigned.