Sr. Payroll Manager

OSI Group•Warrenville, IL

9d•$127,720 - $191,580•Onsite

About The Position

As a premier global food provider, the OSI Group partners with the world’s leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers. In this highly visible, fully in-house Payroll Manager role, you’ll take ownership of North American, multi-state, multi-company payroll within a complex manufacturing and union environment. As the go-to payroll expert, you’ll lead a seasoned team while partnering closely with HR and Benefits to ensure a seamless, compliant, and efficient payroll operation. You’ll also have the opportunity to shape how payroll evolves—driving process improvements, automation, and optimization across UKG/UltiPro and related systems, particularly as the organization continues to grow and integrate acquisitions. If you’re ready to move beyond a rigid, outsourced model and into a role where your technical expertise, judgment, and ideas can directly influence the function, this is an opportunity to make a meaningful impact.

Requirements

5-10 years of experience in related field is preferred.
Experience in multistate payroll processing experience with expatriate processing is a key.
Excellent proficiency in all Microsoft Office Suite Products.
Well versed in processing payroll with preference for UKG/Ultimate Software (Ultipro)
Experience using and extracting data from SAP or comparable ERP system for accounting
Implement projects across functions and geography
Total experience in analytical role 5+ years
Experience working with outsource provider and outsourcing a plus
Manufacturing experience a plus

Responsibilities

Performing functions to plan and direct complete and accurate payroll processing including reporting to internal and external systems while maintaining complete confidentiality and adhering to company policy, banking regulations, and multiple governmental agency laws.
Leading the payroll department and all related payroll processes for the North America business unit.
Ensuring payroll is processed timely and accurately and all payroll related information and processes are administered appropriately for the company and all internal and external stakeholders.
Leading the effort to evaluate payroll relative to external benchmarks in processes and systems and propose a future state change for payroll to include possible outsourcing opportunities where necessary.
Reviewing and approving all exempt and non-exempt payroll processing. Identifying errors and directing the plant processors in correct methods and procedures. Finalizing and posting payroll upon review and audit for accuracy.
Directly responsible for tracking, reporting, calculating and processing payments of executive incentive programs and determining tax reporting requirements. This includes direct communication with Human Resources and Chief Accounting Officer and completing required direct reporting on ERP system.
Responsible for Expatriate payroll administration and tax equalization and reporting working with outside vendors and the employees on assignment.
Responsible for maintaining the payroll system with regards to tax changes, system changes, earning/deduction changes, mapping to the general ledger system and other regulatory or technical updates. Determines the need for updates and communicates impact to multiple departments and field users.
Preparing the annual payroll budget by incorporating organizational changes, salary rate levels, and additions or reductions to staff. Communicating changes to appropriate internal staff.
Calculating and determining appropriate processing of fringe benefits for year-end tax document creation (W-2). Requires knowledge of payroll tax codes and federal laws and regulations.
Managing the year-end payroll closing activities including determination of W-2 generation and distribution methodology and sourcing, close and reset the payroll system, extend the payroll calendar, and generate year-end filings ensuring that all final files are accurate and complete.
Acting as a leader, advocate and champion for continuous improvement for payroll processes end to end working with stakeholders to ensure we stay up to date with emerging trends and technologies while keeping the company compliant. Managing and assessing the talent within the department to ensure the staff’s ability to learn and progress with the process.
Creating training and resource materials for payroll processors; conducting formal and informal coaching and training sessions as required.
Resolving payroll unclaimed property and/or record and report any property required to be submitted to state governments.
Engaging external auditors for both financial and insurance requirements including preparation of annual worker’s compensation audit.
Supervising the Time & Attendance process and sending communications as appropriate.
Being the lead person to assist team in using the Ultipro payroll software.
Documenting payroll process and procedures.
Understanding and placing in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
Performing other duties as assigned.