Sr. Payroll/Benefits Specialist

FLEXSYS • Monongahela, PA

4h

About The Position

Flexsys is seeking a Sr. Payroll/Benefits Specialist for its Monongahela, Pennsylvania location. The role combines responsibility for the US payroll function with human resources and benefits support for the North America team. The specialist processes multi-state bi-weekly payroll and related tax and benefit funding, supports payroll and timekeeping systems, provides reports, resolves escalated inquiries, manages compliance and year-end activities, and contributes to process improvement and system integration projects. The role also supports HR operations, including policy interpretation, data analysis, personnel transactions, open enrollment, employee and manager inquiries, and maintenance of HR files. The position may provide backup support to the Monongahela Site Admin and Sr. HR Specialist, and may take on other assigned duties.

Requirements

• At least seven years of payroll experience.
• Certified Payroll Professional (CPP) certification.
• Ability to maintain confidentiality.
• Excellent organizational, interpersonal, oral, and written communication skills.
• Exceptional attention to detail and ability to produce accurate, error-free work.
• Strong skills with SharePoint, Microsoft Outlook, Word, Excel, and PowerPoint.
• Proficiency in HRIS reporting.
• Ability to manage and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment.
• Patience, pleasant interaction with others, and a service-oriented approach.
• Ability to take initiative and assume responsibility for projects.
• Strong collaboration skills.
• Ambition and willingness to think outside the box to deliver creative solutions.
• Sound judgment, maturity, and professionalism.
• Ability to interact with multiple levels of the organization and external vendors.
• Proactive and customer-focused approach.
• Ability to use logic and reasoning to evaluate alternatives and solve problems.

Nice To Haves

• A degree in Human Resources or Business.
• Experience with Paylocity.
• Experience with Fidelity.

Responsibilities

• Manage the entire US payroll function, including accurate and timely processing of multi-state bi-weekly payroll and funding of payroll taxes, 401(k), loans, HSA, deferred compensation, and related items.
• Support system configuration related to payroll and timekeeping.
• Provide standard and ad-hoc payroll reports to internal departments, including Accounting, Legal, Benefits, and Human Resources.
• Respond to escalated payroll inquiries, identify complex or problematic situations, and own communications through timely resolution.
• Manage payroll compliance matters, including multi-jurisdiction tax withholdings, subpoenas, garnishments, annual audits, and balancing and reconciling pay data.
• Research and resolve notices from federal, state, and local tax agencies.
• Support projects involving process enhancements and system integrations.
• Create and maintain payroll documentation, workflows, and work instructions covering processing, operations, compliance, and other payroll matters.
• Reconcile and audit data to ensure integrity across multiple systems.
• Manage and prepare year-end processes, including W-2s and tax filings.
• Provide backup support to the Monongahela Site Admin as needed.
• Identify opportunities for improvement and recommend scalable processes and best practices.
• Help the North America HR team and line supervision interpret and consistently apply HR policies, programs, and processes.
• Gather, consolidate, and draft information for internal and external correspondence, presentations, and reports.
• Perform data analysis and provide recommendations to HR Managers and/or the CHRO.
• Participate in project teams; this may include leading teams and meetings, spearheading initiatives, and representing HR on cross-functional teams.
• Facilitate HR transactions involving personnel moves, compensation changes, hires, and terminations.
• Partner with the North America HR Manager and Benefits Specialist to facilitate open enrollment.
• Serve as a point of contact for HR-related questions from employees and managers as needed.
• Audit and manage HR-related electronic files.
• Provide backup support for the Sr. HR Specialist.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed