Sr. Office Administrator

Echodyne Corp•Woodinville, WA

10h•$29 - $43•Onsite

About The Position

Echodyne is seeking a proactive, highly organized, and detail-oriented Sr. Office Administrator to serve as the face of our office while owning day-to-day operations and elevating the overall workplace experience. This role requires strong ownership, sound judgment, and consistency in execution. The Sr. Office Administrator partners closely with HR and leadership to support employees, optimize office operations, and contribute to a high-functioning, engaging workplace.

Requirements

3+ years of experience in office administration, office management, or front office operations
Proven ability to operate independently in a fast-paced environment
Strong organizational, communication, and multitasking skills
Demonstrated ownership mindset and problem-solving ability
Professional, approachable demeanor with a strong customer-service orientation
Proficiency in Microsoft Office, Google Workspace, and general office systems
Demonstrates strong ownership of office operations, proactively identifying and resolving issues
Exercises sound judgment in prioritization and day-to-day decision-making
Anticipates team and workplace needs and takes action before issues arise
Acts as a trusted resource for employees, providing guidance and support
Establishes and improves processes, systems, and workflows to increase efficiency and consistency
Manages vendor relationships effectively to ensure high-quality service delivery
Communicates clearly and professionally across teams, ensuring alignment and follow-through
Balances multiple priorities while maintaining strong attention to detail
Contributes to a positive, high-functioning office culture
Partners with HR and leadership to continuously improve the employee experience

Nice To Haves

Experience supporting HR or recruiting coordination is a plus
Ability to move throughout a large facility regularly and perform frequent walking throughout the workday
Ability to stand for extended periods while supporting front desk coverage, meetings, and events
Ability to lift, move, and carry office supplies, packages, catering items, and event materials, occasionally up to 35 pounds
Ability to assist with meeting and event setup/breakdown, including moving tables, chairs, and supplies as needed
Comfortable working in a fast-paced, highly interactive office environment with frequent interruptions and shifting priorities
Ability to perform hands-on operational tasks in support of office functionality and employee experience

Responsibilities

Serve as the primary point of contact for visitors, guests, and employees, delivering a professional and welcoming experience
Own the front desk and lobby experience, ensuring an organized and professional environment
Oversee visitor management processes, including check-in, badge tracking, and host coordination
Manage incoming communications (voicemail and general inquiries) with professionalism and urgency
Coordinate incoming and outgoing mail, packages, and deliveries across common carriers (e.g., USPS, FedEx, Amazon)
Act as a central hub for office coordination, resolving requests and directing needs efficiently
Provide operational and administrative support to leadership and cross-functional teams
Coordinate catering and meeting logistics, ensuring smooth execution
Own daily office operations, ensuring a clean, functional, and well-maintained environment
Maintain shared spaces (kitchen, conference rooms, supply areas) to a high standard
Manage inventory of office and facility supplies, proactively monitoring usage and coordinating restocking
Identify and resolve operational gaps to improve organization, efficiency, and overall office functionality
Manage vendor relationships (e.g., cleaning, facilities, catering), including scheduling, communication, and service quality
Support ongoing office improvements and workplace initiatives
Ensure shared spaces are consistently ready to support daily operations and meetings
Partner with HR to support recruiting coordination and onsite candidate experience
Ensure a smooth and welcoming interview experience for candidates
Support onboarding logistics, including first-day readiness and orientation coordination
Assist with employee engagement initiatives and culture programs
Coordinate logistics for company events, All Hands meetings, and team activities
Support HR processes and documentation as needed
Plan and execute onsite events, including vendor coordination, setup, and breakdown
Contribute ideas to enhance workplace culture and engagement
Support cross-functional projects and operational initiatives